Human Resources Specialist – Payroll and Onboarding

About the role

Viking is seeking a Human Resources Specialist to join its growing HR team in Woodland Hills, CA. The specialist supports a positive employee experience through accurate payroll entry, HR and payroll inquiry management, new‑hire onboarding, employment record maintenance, I‑9 completion, compliance‑related file audits, and leave‑related administrative reporting. This is a hybrid position based in the Woodland Hills office.

Schedule

In accordance with Viking’s hybrid work policy, the role works from the office on Monday, Wednesday, and Thursday each week.

Responsibilities

• Enter biweekly payroll, including wages, bonuses, commissions, deductions and PTO reporting.
• Enter new‑hire information into HRIS and timekeeping systems, ensuring wage, work, and personal information is accurate and up‑to‑date.
• Maintain and audit payroll records, personal and HR files in accordance with company policies and applicable state and federal laws.
• Coordinate with the company’s payroll processor to communicate payroll changes, resolve payroll issues, and ensure required tax and benefit enrollment documents are completed.
• Manage the HR and payroll inboxes, respond to inquiries, and direct emails to appropriate team(s) as needed.
• Facilitate new‑hire orientation for individual employees and groups, both in person and virtually.
• Complete I‑9 inspections and verify identity and employment authorization for new U.S. hires.
• Coordinate with the Leave of Absence team on leave‑related payroll processes.

Requirements

• 3–5 years of HR experience with a focus on payroll processing.
• Familiarity with general HR policies and procedures; Bachelor’s degree preferred.
• Knowledge of federal and state employment laws and regulations.
• Excellent verbal and written communication skills.
• Ability to collaborate effectively with employees at all organizational levels, virtually and in person.
• Organized, detail‑oriented approach with strong time‑management and prioritization skills.
• Practical problem‑solving abilities and a high level of integrity, professionalism, and confidentiality.
• Proficiency with Microsoft Office Suite, especially Excel.
• Ability to utilize AI tools to support work processes.
• Quick learner of the organization’s HRIS.
• Interest in continued learning and professional growth within Human Resources.

Pay

Highly competitive compensation plan with a salary range of $75,000–$85,000 annually, determined by factors such as years of experience, depth of experience, individual qualifications, and other relevant business considerations. Employees are eligible for an annual discretionary bonus.

Benefits

• 401(k) plan with company match.
• Full benefits including medical, dental, vision, life, and disability insurance (highly subsidized; some plans fully paid by Viking).
• 15 paid vacation days, sick‑time accrual by state, and 6 paid holidays per year.
• Opportunity to take a free and/or discounted cruise.
• Highly subsidized gym membership.
• Discounts on theatres, theme parks, movie tickets, travel through IATA membership, and many other discounts.
• Viking is a certified Great Place to Work company, reflecting a commitment to excellence, integrity, and outstanding team contributions.

About Viking

Viking (NYSE: VIK) is a global leader in experiential travel with a fleet of more than 100 ships, exploring 21 rivers, five oceans, and all seven continents. Designed for curious travelers interested in science, history, culture, and cuisine, Viking offers experiences “For The Thinking Person™.” The company has earned over 450 awards, including #1 rankings for Rivers and Oceans by Condé Nast Traveler’s 2025 Readers’ Choice Awards and a “World’s Best” designation from Travel + Leisure.