Human Resources Specialist - Part Time

About the role

Easterseals Massachusetts is a nonprofit organization dedicated to ensuring that children and adults with disabilities have equal opportunities to live, learn, work, and play. As a Human Resource Specialist, you will provide comprehensive HR support to both internal teams and our external ESmart clients.

Key Responsibilities

• Serve as a primary HR contact for ESmart clients, providing guidance on employment, employee relations, benefits, and payroll matters.
• Support onboarding and offboarding processes, driving efficiency and consistency.
• Facilitate new hire orientation and deliver training presentations.
• Aid in employee relations matters and accommodation requests.
• Manage the Leave of Absence program, including employee inquiries and compliance with regulatory requirements.
• Respond to communications from state agencies and third-party vendors.
• Maintain compliance with employment laws, HIPAA, COBRA, and internal policies.
• Track and manage compliance-related mailings, notifications, and required reporting.
• Oversee payroll administration for assigned clients, ensuring accuracy and compliance.
• Identify and resolve payroll discrepancies and communicate corrections.
• Assist with the coordination of benefit plans, invoicing, and compliance-related communications.
• Provide backup support for senior payroll operations as needed.
• Review resumes and conduct phone screenings to support hiring needs.
• Assist with job postings and interview scheduling for ESMA and ESmart clients.
• Support development and assignment of required compliance training.
• Maintain and track HR policies and procedures to ensure timely updates.
• Aid in updating HR guides, benefits summaries, and related documentation.
• Contribute to compliance and risk management program initiatives.
• Assist in performance management processes and surveys.
• Participate in team-building activities and company events.
• Engage in special projects and continuous improvement initiatives.
• Travel to ESMA and client locations as needed.

Required Qualifications & Required Skills

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of 5 years of experience across multiple HR functions.
• Strong interpersonal, communication, and time management skills.
• Proficiency with Microsoft Office tools, including Teams.
• PREFERRED: Experience in an HR Generalist or similar role.
• Knowledge of federal and Massachusetts employment laws.
• Payroll experience strongly preferred.
• Familiarity with ADP, Paychex, Harpers, or other HRIS systems.
• Experience in nonprofit or multi-entity environments is a plus.