Human Resources Specialist

Summary

Salary: 260

About the Role

Under the direction of an assigned Human Resources Administrator, performs a variety of technical personnel activities, including but not limited to monitoring and maintaining the employee leave of absence program, personnel files, and the catastrophic leave bank.

Essential Duties and Responsibilities

• Performs a variety of technical personnel activities to support both certificated and classified HR programs.
• Provides complex support to the Classified and Certificated HR Departments.
• Researches, compiles, assembles, and evaluates a variety of data and information; prepares and maintains a variety of records, reports, and files related to employee leave of absence, leave banks, accrued time, and general personnel information.
• Analyzes leave claims (e.g., FMLA, CFRA, PDL, ADA, USERRA) to determine eligibility and compliance with Federal and State regulations.
• Provides support to the administration of all employee leaves, as well as providing case management and program compliance with Federal and State leave programs.
• Provides complex clerical support for the creation and communication of regular Human Resources related personnel notifications (e.g., salary increases, status changes, unemployment claim responses, service credits, employment verifications).
• Communicates with District personnel, outside agencies, and the public to exchange information and resolve issues or concerns; initiates and receives telephone calls.
• Prepares and delivers timely correspondence and leave notices as required to employees requesting leaves.
• Monitors and tracks employee leaves, including completing and submitting appropriate forms.
• Serves as a point of contact for employee retirement inquiries.
• Provides HR support to the workers' compensation program and payroll department.
• Customize and maintain leave of absence templates and notifications.
• Participates in a variety of other assigned activities such as assisting with preparing and maintaining employee records and files and performing duties in support of the leave of absence program.
• Perform related duties as requested or assigned.

Knowledge and Skills

• Knowledge of Federal and State employee leave programs
• Knowledge of medical disability management.
• Knowledge of applicable Human Resources laws, codes, policies and procedures.
• Knowledge of the principles, practices and procedures of human resources information systems, related services, and industry best practices.
• Well developed written language skills to prepare complex reports and correspondence.

Abilities

• Ability to meet deadlines and carry out all aspects of the position.
• Gather and analyze data and develop conclusions, recommendations, reports, and correspondence.
• Compose correspondence and written materials independently or from oral instructions.
• Establish and maintain effective working relationships with others.
• Maintain the security of confidential materials and information.
• Ability to work independently with little direction.

Physical Abilities

• Function indoors in an office environment engaged in work of primarily a sedentary nature.
• Dexterity of hands and fingers to operate a computer keyboard.
• Hearing and speaking to exchange information in person and on the telephone.
• Sitting or standing for extended periods of time.
• Seeing to read a variety of materials.
• Bending at the waist, kneeling, or crouching to file and retrieve materials.
• Reaching overhead, above the shoulders, and horizontally.

Minimum Qualifications

Education and Experience: An Associate's degree in Human Resources or a closely related field. Two years of increasingly responsible clerical experience in the field of Personnel, Human Resources, or a related field. Additional experience may substitute for higher education based on two years of experience for one year of college.

Licenses and Certificates: May require a valid California driver's license.

Working Conditions

Work is performed indoors where minimal safety considerations exist.