Human Resources Specialist

About the Role

Reporting to the Assistant Director of Employee Records and Leave, the HR Specialist supports the accurate and timely processing of personnel and payroll-related actions across all employee types. The position ensures compliance with institutional, state, and federal regulations while serving as a key resource to departments regarding HR processes, Workday transactions, and payroll-related requests in a high-volume work environment. The role contributes to the integrity of HR data and supports the effective administration of employee records and leave programs.

Responsibilities

• Employee Records Processing
  • Process a wide range of personnel actions, including job data changes, period activity pay transactions, compensation, FTE, additional jobs, job transfers, employee data updates, and terminations.
  • Ensure appropriate documentation is provided in system transactions.
  • Review and resolve payroll-related issues, including overpayments and retroactive or on-demand payment requests.
  • Monitor and validate faculty FTE and deferred pay tasks to ensure correct payroll distribution.
  • Review and resolve issues related to Faculty Deferred Payment plans.
  • Participate in tasks in preparation for bi-weekly payroll processing by the Payroll team.
• Time and Leave Administration
  • Audit time and leave entries to ensure accurate payment, reporting, and documentation.
  • Assist employees and departments with leave of absence and time off tasks.
  • Analyze timekeeping errors and collaborate with departments to resolve discrepancies.
  • Review and approve leave requests that require HR approval.
  • Adjust leave balances as needed.
  • Process leave transfers to and from other SUS or state agencies according to policy.
  • Review Leave of Absence reports to ensure accurate leave and pay entries.
  • Support the Sick Leave Pool enrollment process.
  • Review and process leave payouts.
• Records Management and Compliance
  • Collect and maintain documentation supporting internal and external audits.
  • Manage and access personnel records using paper and/or electronic imaging systems.
  • Support public records and subpoena requests, ensuring proper data collection and redaction.
  • Serve as an administrator for Florida Commission on Ethics Financial Disclosures.
  • Conduct audits of HR data and coordinate corrections as needed.
• Campus Partner Support
  • Provide guidance to departments on HR transactions.
  • Assist with timesheet inquiries.
  • Review and respond to ServiceNow ticket requests.
  • Advise departments on job changes, extensions, transfers, and terminations.
  • Coordinate eligibility determinations for transportation stipends.
  • Participate in training of campus partners.
  • Create and update applicable Knowledge Base articles.
  • Assist with creation of calendar for student employment start and end dates.
• Marginal Functions
  • Assist with HR special projects.
  • Participate in system upgrades and enhancements through HRIS testing.
  • Perform other duties as assigned.
• Supervisory Responsibilities

  This position does not supervise full-time staff. May provide task-level guidance to student employees or temporary personnel. Work is performed under general supervision with independence in managing daily responsibilities.

Core Competencies

• Clear, professional, and effective communication with campus partners and colleagues.
• Maintains high attention to detail in a high-volume environment.
• Applies federal, state, local, and institutional regulations when applicable.
• Collaborates with appropriate campus partners when applicable.
• Handles sensitive information appropriately while exercising sound judgment.

Requirements

• Bachelor's degree or a high school diploma and 4+ years of relevant experience.
• Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Additional Information

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check. The holder of this position is designated as a Responsible Employee pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct.