Human Resources Specialist

About the role

This position is for 8 hours per day at 260 days per year. The Human Resources Specialist performs specialized technical functions requiring a high level of specialized knowledge, accuracy, and attention to detail to support district personnel operations.

Responsibilities

• Audit, enter, update, track, and maintain employee demographics and information in Skyward, including contract and distribution lines, assignments, experience, benefit information, and other key data.
• Process new employee documentation, including Form I-9, identification verification, Washington State Sexual Misconduct Disclosure Release forms, Social Security verification, and other required employment documentation.
• Schedule pre-employment physicals and coordinate other pre-employment requirements, as applicable.
• Evaluate educational documents, credentials, and prior experience to determine employment eligibility, appropriate hiring and placement, and compliance with federal and state reporting and audit requirements.
• Provide support and training to users of Human Resources information systems and electronic personnel records.
• Respond to a variety of inquiries, troubleshoot system and data issues, provide technical advice, train new users, and oversee and assist users of systems to verify accuracy to ensure compliance with all district, state, and/or federal guidelines.
• Monitor and support employee certification, credentialing, and qualification requirements by tracking expiration dates, reviewing applicable qualification requirements, maintaining required documentation, and assisting with compliance processes.
• Assist with district reporting of certificated instructional staff assignments to comply with the Every Student Succeeds Act (ESSA).
• Evaluate and create documentation for personnel and regulatory compliance under the supervision of Human Resources administration.
• Continually audit and maintain personnel data in Skyward and other departmental information systems to ensure employee records are accurate and complete. Research discrepancies and coordinate corrections.
• Research and develop custom reports, queries, and data analyses to extract and organize information.
• Work directly with constituents to identify reporting needs and present information in a format that is accurate, understandable, and useful to the intended audience.
• Research, test, implement, and support Human Resource systems, software updates, and process improvements to improve efficiency, functionality, and data accuracy.
• Provide accurate and timely information and assistance regarding personnel inquiries from employees, administrators, applicants, and other constituents.
• Research questions and refer matters requiring interpretation or approval to the appropriate Human Resources administration.
• Attend meetings, training sessions, and conferences to maintain current knowledge of applicable rules, regulations, laws, technology, and procedures related to personnel records and assigned Human Resources functions.
• May serve as a primary or backup liaison with contractors and services used by the district or department, including technical services.
• Track, monitor, and process highly qualified requirements and credentials for paraeducators and ensure required documentation is on file.
• May coordinate the processing, tracking, and evaluation of general and coaching stipends, ensuring assignments are accurately documented and processed in accordance with established procedures.
• Provide guidance to coaches, staff, and administrators regarding stipend requirements, eligibility, documentation, timelines, and related processes.
• Assist with and provide backup for Human Resources administration in presentations, training, and educational efforts to improve districtwide understanding of and compliance with personnel regulations, requirements, and procedures.
• Provide backup and peak-load assistance, as needed within the department, largely to Human Resource Information Managers and other department staff.
• Serve on district committees and/or departmental work teams.
• Model appropriate, cooperative, and professional behavior, including protecting confidential information consistent with district guidelines.

Qualifications

• One year of experience maintaining computerized records systems and performing general office procedures.
• K-12 Public School Human Resources Experience Preferred.

Skills

• Read, write, speak, and communicate effectively.
• Proficient in maintaining accurate personnel records and employment data with a high degree of attention to detail.
• Proficiency using Google Workspace, Human Resources Information Systems (HRIS), spreadsheet applications, databases, reporting tools, and other technology used to support Human Resources operations.
• Ability to learn and effectively use Human Resources systems and related technology.
• Ability to generate, analyze, reconcile, and present custom reports and data in a clean, organized, and meaningful manner.
• Basic computer troubleshooting and problem solving skills.
• Customer service and responding professionally to employees, applicants, administrators, and the public.
• Organizing, prioritizing, and coordinating multiple assignments while meeting deadlines.
• Providing technical guidance and instruction to users with varying levels of technical expertise.
• Establishing and maintaining effective working relationships with a variety of individuals.

Benefits

Click here to access details on the following: Salaries/Wages Insurance Retirement Plans Paid Time Off or Vacation Paid Holidays Other Compensation

Pay

Salary Schedule Level 10 - $ 30.77

Schedule

8 hours per day at 260 days per year

Conditions

The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

El Distrito Escolar de Bethel no discrimina en sus programas ni actividades por motivos de sexo, raza, etnia, color, religion, credo, nacionalidad, orientacion sexual, expresion o identidad de genero, falta de hogar, estatus migratorio o de ciudadania, discapacidad, neurodiversidad, uso de perro guia entrenado o animal de servicio, edad, condicion de veterano o militar con baja honorable. Asimismo, ofrece igualdad de acceso a los Boy Scouts y a otros grupos juveniles especificados.

Todos los individuos pueden ser localizados en esta dirección: 516 176th Street East, Spanaway, WA 98387.

Para más información sobre las políticas de no discriminación y discriminación por razon de sexo, los procedimientos de reclamación, y sobre cómo comunicar una preocupación o queja visite: www. bethelsd.org.

Para obtener más información sobre las políticas de no discriminación y discriminación por razon de sexo, los procedimientos de reclamación, y sobre cómo comunicar una preocupación o queja visite: www. bethelsd.org.