Human Resources Specialist

About the role

This position is located on the Beebe campus, is exempt, and reports to the Associate Vice Chancellor for Human Resources. The Human Resources Specialist develops and maintains written human resources and payroll processes and procedures for Arkansas State University‑Beebe, handles new hire orientation and file compilation, addresses employees’ HR and payroll issues, administers the Tuition Discount program, creates and maintains electronic and paper forms, ensures compliance with ADHE, state and federal employment laws, participates in projects and committees as needed, serves as the first point of contact for the HR office, and provides administrative support to the Director of Human Resources and other staff.

Responsibilities

• Coordinates the orientation, onboarding, and offboarding for all employees
• Responsible for the Employee and Dependent Tuition Discount program
• Oversees the Federal and Institutional Work Study Process
• Maintains employee records and files in compliance with employment laws
• Serves as initial contact for the Human Resources office
• Ensures compliance with all applicable employment laws and regulations
• Stays current on ASU System policies, fulfills compliance standards, and provides the college community with basic information when required
• Completes I‑9 forms, verifies I‑9 documentation, and maintains I‑9 files
• Maintains accurate employee records and documentation
• Tracks professional development and performance appraisals for all employees
• Oversees the Conflict of Commitment/Interest process
• Assists with various projects including performance appraisals and employee surveys
• Creates and maintains Human Resources’ standard operating procedures and electronic forms
• Completes verifications of employment, tracks concurrent employment, completes necessary documentation, and oversees the education discount process
• Serves on committees as assigned
• Completes other tasks as necessary or assigned
• Serves as back‑up for payroll processing ensuring accurate and timely payment of wages
• Assists management, faculty, and staff with pay‑related issues
• Answers the phone
• Provides exemplary customer service for applicants, employees, and visitors
• Retrieves and distributes mail
• Makes copies, files, scans, and emails documents as needed
• Provides administrative support for Human Resources and Payroll

Requirements

Associate degree in Business, Communication, Accounting or other related field required; bachelor’s degree preferred. Minimum of three years of in‑person customer service experience, two years of human resources experience, or one year of supervisory experience. Part or all of the required education may be substituted with related experience. Higher education experience preferred but not required. Experience with highly confidential information desired. Valid, unrestricted Arkansas Driver’s License required. Ability to travel between all ASU‑Beebe campuses as needed.

Skills

SHRM or HRCI certification is a plus. Physical demands: stand frequently; climb or balance occasionally; stoop, kneel, crouch, or crawl occasionally; talk or hear continuously; lift up to 10 pounds frequently, up to 25 pounds occasionally, up to 50 pounds occasionally. Vision requirements: close vision, distance vision, color vision, peripheral vision, depth perception, ability to adjust focus.

Pay

Salary range: $34,000–$36,000 per year.