Human Resources Recruiting Specialist 637749

Melissa Herren, melissa.herren@okstate.edu

About the Role

Responsible for the creation, placement, and coordination of position advertisements for internal and external communication. Receives, organizes and tracks resumes and applications for all open positions. Responsible for creation, updates, and verification of all job descriptions. Responsible for the onboarding and offboarding of employees, including new hire orientation presentations. Assists new hires in completing background checks and initial employment documents and onboarding activities. Assists in the overall daily operation of the Human Resource Office.

Schedule

Monday through Friday, 8:00am–5:00pm

Pay

$19.88 - $20.68 hourly

Responsibilities

• Creation, placement, and coordination of job postings for internal and external communication, including updating vendors and relevant websites.
• Updating and maintaining all job descriptions.
• Receiving, organizing, and tracking resumes and applications for all open positions through ATS.
• Greeting and assisting job applicants in completing applications.
• Greeting and assisting new hires in completing background checks and initial employment documents including E-Verify.
• Sending recruitment reports to supervisors and tracking information for compliance reporting.
• Onboarding employees by communicating new hire processes and following up with appropriate instruction or training via email, presentations, in person, and within departments.
• Processing informational requests, such as employment verifications.
• Verifying the employee phone directory and websites.
• Managing the offboarding process of employees including separation checklist, exit interviews, etc.
• Completing all mandatory training and participating in a minimum of two professional development opportunities each year.
• Performing other duties as assigned.

Requirements

• Associate's degree or equivalent related experience.
• Three years' experience in an office support position.
• Two years' experience in a human resources position.

Skills

• Ability to handle multiple tasks and prioritize effectively with high degree of accuracy and attention to detail.
• High degree of integrity; ability to work in a sensitive, highly confidential, and professional environment.
• Ability to manage multiple priorities imposed by frequent deadlines, peak workloads, and public/student contact.
• Strong interpersonal skills and ability to communicate diplomatically, clearly, and effectively, both verbally and in writing to exchange information, give/receive instructions, and respond to inquiries appropriately with all students, faculty, staff, and community partners.
• Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook).
• Accurate typing/data entry skills and demonstrated ability to work with attention to detail.
• Ability to work independently and also collaborate within a team environment.
• Problem-solving skills beyond a set of instructions and adaptability to changes when necessary.
• Ability to make appropriate recommendations based on logical and justifiable reasoning.
• Ability to use analytical and critical thinking skills to interpret written policies and procedures.
• Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism.
• Demonstrated history of ethical and professional behavior.

Preferred Qualifications

• Bachelor's Degree or equivalent experience.
• Experience in Human Resources as recruiter.
• Experience in Learning Management Systems.
• HR Certifications (e.g., SHRM-CP, PHR).