Human Resources Project Coordinator

About the role

The Human Resources Project Coordinator supports Human Resources core processes and projects, generates data-driven insights, and provides administrative support to the Chief Human Resources Officer (CHRO).

Responsibilities

• Collaborates with key stakeholders to define project scope, objectives, and deliverables.
• Develops project plans, timelines, and budgets, and ensures successful project completion within established parameters.
• Maintains employee swag and gifting including budgeting, ordering, maintaining inventory, and shipping to new hires and others as applicable.
• Manages office administration including ordering supplies, mailing packages or documents, and handling any facilities requests as needed for the human resources department.
• Contributes to employee engagement and other corporate initiatives by organizing events, activities, and programs that foster a positive and inclusive work environment.
• Provides general support to the Human Resources team including managing the CHRO’s calendar and expense submissions.
• Drafts agendas, compiles slides from templates, captures meeting notes and drives action items to closure.
• Drafts, proofs and sends routine HR communications; maintains distribution lists and content templates.
• Maintains shared HR inbox/ticketing queue; answers frequently asked/routine questions and routes issues to the right HR specialist within established service level agreements (SLAs).
• Leverages technology and proprietary AI tools to produce accurate reports, dashboards, and content to generate data-driven insights in a presentation ready format for executive use.
• Stays current on employment laws and regulations to ensure HR projects and corporate initiatives align with legal requirements.
• Collaborates with legal and compliance teams to address any regulatory concerns or changes.
• Assists with onboarding new employees, as well as preparing exit paperwork for terminating employees. May enter expenses on behalf of terminated employees as needed.
• May assist with the acquisition diligence process including taking notes and drafting offer letters.

Requirements

• High School diploma or equivalent required.
• Bachelor's degree in Human Resources, Business Administration, or other related field preferred.
• Minimum 1-2 years’ experience in Human Resources administration or project management.
• Proficiency in HRIS and project management tools highly preferred.
• SHRM or HRCI certification preferred.
• Experience with Excel/Google Sheets (lookups, pivots, charts); familiarity with BI dashboards (Power BI/Tableau/Looker) preferred.
• Basic SQL or data visualization coursework; experience with SharePoint/Drive and slide design helpful.
• Knowledge of HR practices, employment laws, and compliance requirements.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and details simultaneously.
• Excellent written and verbal communications skills are required to maintain effective relationships with internal clients, peers, vendors and others.
• Extremely detail-oriented with a focus on delivering high-quality results.
• Self-motivated with the ability to manage multiple projects simultaneously and respond to change in a positive manner.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort learning new HR tools/systems.
• Ability to leverage approved AI assistants for report generation, content drafting, and basic Visual/Virtual Intelligence programming, including prompt design, structured input development and iterative refinement.

Qualifications

• Ability to travel based on business need.

Skills

• Microsoft Office (Outlook, Word, Excel, PowerPoint)
• AI assistants for report generation, content drafting, and basic Visual/Virtual Intelligence programming

Benefits

• Competitive pay.
• A safe and healthy work environment provided by our robust benefit program including family health and wellness programs, 401K, employee assistance programs, paid time off, paid holidays and more.
• Career advancement and development opportunities.

Pay

$27.40 - $35.29

Schedule

N/A