HR Project Staffing Coordinator

Job Responsibilities

• Serve as the primary HR contact for Operations leadership to align with hiring needs and workforce planning
• Act as the main liaison with external staffing agencies, ensuring clear communication of job requirements and recruiting priorities
• Manage the flow of candidate submissions, ensuring timely review, follow-up, and movement through the hiring process
• Verify candidate qualifications and consult with the HR Specialist as needed
• Maintain strong, consistent communication with staffing agencies to review pipelines, address challenges, and share feedback for improvement
• Maintains awareness of existing and potential talent pipeline partners; collaborate with Operations and Workforce Development (WFD) teams to assess their effectiveness
• Congnrols participation in hiring events, job fairs, and recruiting initiatives with staffing agencies and/or WFD
• Provide support for internal referral program in partnership with the HR Specialists and Operations teams
• Aids HR Specialist with onboarding tasks for direct hires
• Tracks and reports hiring metrics to Operations leadership
• Recommends process improvements to enhance agency coordination, candidate flow and communication

Job Requirements

• Education: High school diploma or GED
• Experience: 1-2 years of relevant office experience is required. Experience in commercial construction environments preferred
• Familiarity with staffing agencies and basic hiring processes
• Proficiency in MS Office (Excel, Outlook, Word, PowerPoint)

Skills

• Strong verbal and written communication
• Highly organized; able to manage multiple tasks
• Customer-service mindset with flexibility to adapt to changing needs
• Collaborative team player with professional interpersonal skills
• Critical thinking and problem-solving abilities
• Bilingual (English/Spanish) preferred

Working Conditions

• Able to work a varied schedule to complete projects and meet deadlines in response to changing demands
• Able to work in fast paced environment with high daily pressure to meet deadlines
• Able to perform work indoors in an office environment, regardless of whether cubicle, open office or private office

Physical Requirements

• Able to demonstrate the manual dexterity to operate a personal computer effectively
• Able to communicate orally in a clear manner
• Able to hear oral communication either in person or on equipment such as telephone or mobile phone
• Able to operate a personal computer, either desktop or laptop, for extended periods of time creating, composing and reviewing documents and spreadsheets
• Able to operate office equipment, including telephone, mobile phone, photocopier, fax machine, scanner and calculator