Human Resources Programs Manager I

Agency: Oklahoma Department of Corrections (DOC Human Resources). Full-time, regular, on-site position.

About the role

Positions in this job are responsible for coordinating and administering Human Resources functions such as hiring and selection, personnel actions, review of policy and procedure, and training in human resource processes, functions and activities for the assigned division or region. Supervises the agency’s HR Staffing, Transactions, Time and Leave team, with primary responsibility for position and PIN tracking and movement, job requisitions, and applicant qualification reviews. Assigns work, monitors accuracy and timeliness, and coordinates activities within delegated authority.

Responsibilities

• Provides training and guidance to employees and managers on matters pertaining to personnel practices; ensures that personnel policies and procedures are appropriately implemented and applied.
• Supervises the daily work of the HR Staffing, Transactions, Time and Leave team; assigns and prioritizes requests, monitors workload and deadlines, reviews work for accuracy, and provides training and guidance on established procedures.
• Resolves routine processing issues and elevates policy questions and exceptions through established channels.
• Serves as a liaison between the assigned division or region and Human Resources areas within central Human Resources; provides information to be used in determining appropriate personnel actions or responses.
• Coordinates position identification number (PIN) tracking and approved position movement.
• Maintains records of authorized, filled, vacant, and proposed positions; verifies employee-to-PIN assignments; and tracks approved PIN assignments, reassignments, and position changes.
• Reconciles position records, resolves discrepancies with appropriate HR staff, and maintains supporting approvals.
• Oversees the development, review, and maintenance of agency job descriptors, providing guidance to ensure duties and responsibilities are accurately defined and aligned with OMES job catalog requirements and classification standards.
• Coordinates the preparation, submission, revision, and closing of job requisitions; verifies the approved PIN, job classification, required qualifications, and position and funding approvals before submitting requisitions.
• Tracks requisition status and coordinates corrections and follow-up with requesting offices.
• Oversees and conducts applicant qualification reviews against established education, experience, and special requirements; reviews application materials and supporting documentation, records qualification determinations, and refers qualified applicants for further consideration under established procedures.
• Refers unclear qualification issues and exceptions to the designated authority.
• Tracks staffing workload and recruitment metrics, including open requisitions, requisition turnaround, applicant flow, qualification review status, and time to fill.
• Provides status summaries, follows up on pending approvals and documentation, and identifies delays affecting recruitment.

Requirements

• Master’s degree and two (2) years of professional-level experience in human resources management; or
• Bachelor’s degree and three (3) years of professional-level experience in human resources management or development; or
• An equivalent combination of education and experience.

Qualifications

Knowledge, Skills, Abilities and Competencies

• Knowledge of principles and practices of human resources management.
• Knowledge of federal and state laws, rules, and regulations and their application to human resources management.
• Knowledge of, and skill in the use and application of, appropriate information technology.
• Ability to plan, direct, and coordinate the activities of others.
• Ability to interpret, analyze, and resolve highly complex and technical information.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to organize and manage several projects simultaneously.
• Ability to analyze complex situations and adopt an appropriate course of action.

Preferred Qualifications

• Experience supervising HR staff and coordinating PIN management, job requisitions, and applicant qualification reviews.

Special Requirements

• Extensive travel and occasional overnight stays may be required.
• Must possess a valid driver’s license at the time of appointment and retain a valid driver’s license while assigned to this job classification.
• This is an on-site position and is not eligible for remote work.

Pay

$65,613.60 per year (non-negotiable).

Schedule

Full-time, regular appointment. On-site work required; not eligible for remote work.