Human Resources Policy & Compliance Specialist

Policies and Compliance

The Policy & Compliance Specialist is responsible for supporting and overseeing Human Resources organizational compliance initiatives. This role will drive policy governance, regulatory compliance, auditing, reporting, and process standardization to mitigate organizational risk and ensure operational consistency across our multi-state veterinary organization.

This role serves as an operational partner to Human Resources, Payroll, Legal, Operations, Benefits, HRIS, and clinic leadership, ensuring compliance with employment laws, HIPAA/privacy requirements, wage and hour regulations, pay transparency laws, licensure and background check requirements, and organizational policy standards.

Responsibilities

• Maintain, review, and update all Human Resources (Corporate and Field) policies to ensure alignment with federal, state, and local regulations
• Monitor changing employment laws and compliance requirements across operating states
• Partner with Legal, HR, Payroll, and Operations to implement compliant practices and mitigate organizational risk
• Assist in developing standardized compliance procedures and governance frameworks across the organization
• Partner with cross-functional groups and PMO office to educate and implement best practice protocols and legislative requirements
• Support maintenance and ongoing administration of compliance management tools and resources to ensure organizational compliance requirements, documentation, and action items remain current
• Review compliance-related updates, findings, and remediation activities within designated compliance tracking systems and communicate updates to stakeholders
• Support compliance efforts related to:- Wage & hour laws
  - Predictive scheduling laws
  - Meal and break compliance
  - Paid sick leave and PTO regulations
  - Pay transparency requirements
  - Minor labor laws
  - Background check regulations
  - Payroll deductions and earnings code governance
  - Safety
• Ensure required notices, postings, and regulatory requirements are maintained and distributed
• State and federal reporting requirements
• Any other Human Resources compliance requirements
• Establish a process where regular audits and exception reporting related to payroll, timekeeping, PTO, compensation programs, scheduling, and other compliance-related workflows occurs
• Identify trends, gaps, and inconsistencies and provide recommendations for corrective action
• Assist with internal investigations and compliance reviews
• Partner with HRIS and Payroll to improve controls, reporting visibility, and system compliance workflows
• Create and maintain departmental Compliance Calendar
• Ensure compliance state and federal reporting occurs with affiliated teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay Transparency, Safety, State disability, CMS, 5500s, OSHA, etc.
• Affiliate teams such as EEO, Pay