Human Resources Payroll Specialist

About the role

The Human Resources Specialist at United Legwear & Apparel Co. (ULAC) is responsible for payroll administration and providing support across the full employee lifecycle. This role involves collaborating with both management and employees to ensure assigned HR payroll, benefit, and related administrative processes run smoothly and policies are adhered to in accordance with compliance and standards.

Responsibilities

• Process weekly, bi-weekly, monthly and special payrolls for North America divisions, ensuring accuracy and compliance with federal, state, and local laws.
• Review time sheets and other information to detect and resolve payroll discrepancies.
• Handle payroll-related inquiries, manage records, review data, and resolve issues related to compensation, deductions, and taxes.
• Support Leave of Absence (LOA) management and compliance with benefits laws and regulations such as ERISA, ACA, HIPAA, and COBRA.
• Generate and analyze End of Year reporting, as well as on-demand payroll reports for internal stakeholders and external partners, providing accurate data to support compliance, auditing, and strategic decision-making.
• Audit COBRA enrollments to ensure accuracy monthly.
• Serve as the primary intake or back-up case contact for supporting benefit vendors and third-party administrators.
• Onboard and orient employees regarding pay and benefits, helping deliver and continuously improve new hire orientation and 30-60-90-day onboarding programs for consistent delivery across business functions.
• Support HR programs, onsite employee events or campaigns, and annual cycles such as performance reviews, open enrollment, and wellness campaigns.
• Assist in HRIS data entry, reporting, process improvement, compliance tracking, and other duties as assigned by the HR leadership.
• Collaborate with the manager in reviewing and responding to claims such as Worker’s Compensation, Unemployment and employee leave (Disability, FMLA, etc.).
• Oversee maintenance of employee personnel and health/benefits files and ensure compliance with State, Federal, and Local requirements.
• Utilize Excel to manage, analyze, and audit large employee and payroll datasets – including ability to create and maintain complex spreadsheets using formulas such as VLOOKUP/XLOOKUP, INDEX-MATCH, IF statements, SUMIFS, COUNTIFS, and nested formulas.
• Perform any other duties assigned in support of the company needs and operations.

Qualifications

• Minimum Associate’s Degree in Human Resources, Accounting, Finance, or Business Administration, or equivalent combination of education and directly related experience.
• Preferred: Bachelor’s degree in Human Resources, Accounting, or Business Administration.
• Professional payroll or benefits certification such as CPP (Certified Payroll Professional), FPC (Fundamental Payroll Certification), or CEBS (Certified Employee Benefits Specialist) is strongly preferred.
• Experience 2+ years of progressive HR experience as a HR Specialist, Payroll Specialist, or in a related HR capacity and/or any equivalent combination of education and experience that provides the required knowledge, skills and abilities.
• Experience utilizing Pivot Tables, Pivot Charts, filtering, sorting, and data validation to support payroll reconciliation, reporting, and workforce analytics.
• Skilled in identifying discrepancies through payroll audits, exception reporting, and data analysis.
• Experience creating automated reports, dashboards, and trackers to improve efficiency and reporting accuracy.
• SHRM-CP certification preferred.
• Proficient computer skills to include Microsoft Office (intermediate to advanced Excel), database systems, email and internet.
• Strong verbal and written communication skills and have the necessary interpersonal skills to deal with individuals and groups of varying abilities.
• Ability to read, analyze and interpret data and draw valid conclusions that show understanding and insight.
• Ability to work independently and collaboratively under critical time frames and work on multiple assignments and complex and sensitive information.
• Experience working in a fast-paced environment and ability to apply good work habits to effectively complete assigned tasks and contribute to the smooth operation of the agency.
• Ability to prioritize complex workload.

Benefits

• Medical, Dental, and Vision Insurance
• Fitness Reimbursement
• Short-Term and Long-Term Disability Insurance (100% Employer Paid)
• Group-Term Life Insurance (100% Employer Paid)
• Employee Assistance Program (EAP)
• 401(k) Retirement Plan
• Pet Insurance Coverage
• Paid Time Off (PTO) and Sick Leave
• Bereavement Leave
• Flexible Spending Accounts (FSA)
• Commuter Benefits
• Tuition Reimbursement
• Voluntary Life Insurance

Pay

Compensation is commensurate with experience and qualifications.

Schedule

This is a full-time position with standard business hours.