Human Resources & Payroll Analyst

About the role

The Human Resources and Payroll Analyst supports the management team in providing human resources, payroll, and timekeeping support for Residential Operations, Transportation & Parking Services (TPS), and Distribution & Logistical Services (DLS). This role also involves career staff, temporary staff, and student employment activities including hiring, onboarding, payroll, and timekeeping.

Responsibilities

• Provides guidance and analysis to all levels of staff and management on a range of personnel issues.
• Conducts personnel operations for all units including hiring, onboarding and offboarding.
• Applies human resource policies, collective bargaining agreements, and procedures to human resource issues.
• Supports the HR Supervisor administering various on-going and one-time HR initiatives, projects, and programs.
• Maintains a high level of confidentiality and political acumen.
• Facilitates an effective and efficient course of action, utilizing solid knowledge of Human Resources concepts.
• Ensures mandatory employment postings are current across all buildings to ensure compliance & the most up to date employment notices are posted.
• Stays abreast of updates & maintains employment boards up to date across all department buildings.
• Provides information to management and employees on University policies and procedures regarding recruitment, hiring, payroll, benefits eligibility, overtime compensation, and vacation accrual and use.
• Works to ensure departmental compliance with internal and campus employment practices.
• Reviews and applies HR policies, collective bargaining agreements, and procedures to human resource issues.
• Provides consultation to supervisors regarding general employment/compensation matters.
• Maintains up-to-date records for staff work locations in the system to comply with AB 119.
• Utilizes reports to make updates as needed.
• Serves as UCPath initiator for transactions.
• Assists with Position Management, ensuring that positions are appropriately configured, and performs periodic position audits and cleanup of unused positions.
• Serves as a resource for ePerformance & maintains personnel files to include performance evaluations.
• Utilizes reports to ensure compliance with ePerformance cycle deadlines.
• Assists staff & managers with the UC Learning Center & serves as point of contact for assistance with class registration.
• Collaborates with HDAE Learning & Development team to assist with staff registration.
• Processes TAM and Job Builder transactions which may include: maintaining/updating employee job descriptions, recruitments and hiring, and corresponding departmental approval process for each transaction.
• Ensures information for new hires is entered in UC Path in anticipation of the date of hire.
• Coordinates background check process between new hires and vendors to comply with campus and departmental policy.
• Creates and maintains personnel files for employees.
• Identifies areas needing process improvement and makes recommendations in order to create efficiencies and streamline processes.
• Responsible for student hiring and maintaining student employment records.
• Coordinates and processes hiring forms, work authorization, background checks, and work study for student employees.
• Works with departments to maintain up-to-date job descriptions ensuring the work is appropriate for the student title.
• Collaborates with HDAE Marketing team for seasonal student employment advertising.

Qualifications

• Bachelor's degree in related area and / or equivalent experience / training
• 1-3 years Human Resources & Payroll experience
• Ability to use sound judgment in responding to issues and concerns
• Strong communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing
• Strong organizational skills and ability to prioritize to balance competing demands
• Working knowledge of common organization-specific and other computer application programs
• Ability to use discretion and maintain confidentiality
• Ability to interpret policies and procedures relevant to employment and payroll of represented and non-represented employees

Preferred Qualifications

• 1-3 years Working knowledge of Microsoft Word and Excel, Google Docs and Sheets, UCPath, Kronos, TAM, Job Builder, Data Warehouse and Cognos

Special Conditions Of Employment

• Satisfactory criminal history background check
• UCSB is a tobacco free environment
• Misconduct Disclosure Requirement