Human Resources Operations Coordinator

About the role

Provide daily support to HR Department. Assist in recruiting, onboarding, and benefits activities, including processing of pre-employment requirements for all entities. Ensure compliance with state and federal requirements through OPWDD, DMV, DOH as needed. Supports the human resource function including record-keeping, file maintenance, and HRIS entry.

Responsibilities

• Cook up and track all onboarding documents, including offer letters and background checks, for all CDS Life Transitions affiliates
• Schedule post-offer physicals, drug screens, and fingerprinting appointments as required
• Process all requests for required pre-employment checks including but not limited to: Staff Exclusion List, Criminal Background Checks, NY State Child Registry and OPWDD Mental Hygiene, as well as licensure verification through NYS Office of Professions
• Facilitate completion of employment paperwork during New Employee Orientation, including I-9 forms, NYS wage forms, and activation of HRIS profiles
• Aid Benefits and leave with tracking of FMLA, PFL, and disability
• Aid with the wellbeing program, including creating monthly wellness challenges, track employee wellness points and coordinate wellness payouts
• Update ADP homepage as needed
• Distribute and track results of employee engagement surveys
• Distribute and track employee performance appraisals
• Respond to employment verification, unemployment, and legal requests for information
• Create and provide HRIS reports as requested
• Aid with departmental metric reporting for CDS and affiliates
• Maintain recordkeeping of employment requirements and provide monthly reporting of compliance
• Aid with annual compliance reporting
• Perform other tasks as assigned

Requirements

Associates Degree, Bachelor’s Degree preferred. A minimum of 2 years of experience working in a HR administrative function, preferred.

Knowledge, Skills, And Abilities

• Proficient in the use of Microsoft applications
• Proficient in time-management skills
• Effective communication skills, both orally and in writing
• Ability to work independently
• Ability to multi-task in a fast-paced environment with appropriate attention to detail

Physical Requirements/Working Conditions

• Sedentary working environment
• Ability to reach above shoulder level
• Ability to turn/twist upper body
• Able to use hand repetitive action for fine manipulating, keyboarding and typing

Corporate Qualifications/Expectations

• Adhere to all CDS Life Transitions, Inc. policies and procedures
• Adhere to the Agency Mission, Vision, Shared Values, and Customer Service Standards
• Attend mandatory education and training modules as scheduled; obtain and maintain all required certifications/training by State regulations and CDS policy
• Act as a professional representative of CDS Life Transitions, Inc. in regard to appearance, behavior, temperament, communication, language, and dress