Human Resources Manager

About the role

Lead4Life seeks an experienced Human Resources Manager to oversee HR operations, compliance, employee lifecycle, and administration for a nonprofit serving justice‑involved youth, returning citizens, homeless individuals, those with mental health challenges, and other vulnerable populations. The role reports to the Chief Executive Officer, supervises one HR Administrative Assistant, is full‑time, and operates statewide in Maryland.

Responsibilities

• Oversee day-to-day human resources operations across Lead4Life programs.
• Maintain and regularly review HR policies, procedures, employee handbook provisions, and internal HR processes.
• Monitor compliance with applicable federal, state, and local employment laws and regulations.
• Support compliance with nonprofit, grant, contract, licensing, and program-specific personnel requirements.
• Ensure personnel files and required HR documentation are complete, accurate, confidential, and audit-ready.
• Maintain systems for tracking required employee documentation, certifications, background checks, clearances, training, and other employment requirements.
• Monitor expiration dates and ensure required renewals are completed timely.
• Coordinate HR documentation for organizational, grant, contract, or program audits.
• Identify HR compliance risks and recommend corrective actions or process improvements to leadership.
• Track key workforce information including headcount, vacancies, turnover, hiring activity, performance review completion, training compliance, and personnel documentation.
• Manage the full recruitment and hiring process from job posting (Indeed, L4L website, referrals) through onboarding.
• Partner with leadership and program managers to identify staffing needs and develop or update job descriptions.
• Post open positions, review applicants, coordinate interviews, and support candidate selection.
• Ensure hiring practices are consistent and compliant with applicable employment requirements.
• Coordinate with Operations Manager and HR administrative assistant for offer letters, employment documentation, background checks, reference checks, and required pre-employment screenings.
• Coordinate onboarding and new-hire orientation.
• Ensure new employees complete all required documentation, training, acknowledgments, and program-specific requirements.
• Track vacancies, open positions, time-to-fill, onboarding status, and other relevant hiring metrics.
• Develop and maintain centralized HR tracking systems for employee personnel records, hiring and onboarding, background checks and clearances, required certifications and credentials, mandatory trainings, policy acknowledgments, employee status and position changes, performance reviews, corrective actions and performance improvement plans, employee leave, and separations and offboarding.
• Conduct routine personnel file audits and follow up with employees and supervisors regarding missing or expired documentation.
• Maintain confidentiality and appropriate access controls for sensitive employee information.
• Manage Lead4Life’s annual employee performance review process.
• Develop and maintain a consistent review schedule and tracking system.
• Notify supervisors of upcoming reviews and deadlines.
• Ensure managers complete reviews accurately and timely.
• Maintain completed reviews in employee personnel files.
• Assist managers with performance expectations, coaching,