Human Resources (HR) Assistant

We are looking for a dedicated Human Resources (HR) Assistant to join our team on a long-term contract basis in Tacoma, Washington. In this role, you will play a vital part in supporting daily HR functions, ensuring smooth front desk operations, maintaining employee records, and assisting in event coordination.

Responsibilities

• Serve as the first point of contact at the front desk, welcoming and assisting guests, employees, applicants, and vendors.
• Manage office supply inventory and place orders to ensure smooth daily operations.
• Handle incoming and outgoing mail, ensuring timely distribution and processing.
• Maintain accurate and confidential employee records, including attendance tracking and disciplinary documentation.
• Enter new employee information into the system and organize HR files for easy access and compliance.
• Set up the training room weekly for onboarding, meetings, and company presentations.
• Assist the HR team with day-to-day responsibilities, supporting the recruiter and generalist as needed.
• Plan and execute company events such as holiday celebrations, summer picnics, and Veterans Day lunches.
• Update bulletin boards with company news and events, and take photos for internal communications.
• Write and gather content for the quarterly newsletter, focusing on HR-related updates and initiatives.

Requirements

• Proven proficiency with HR systems such as UKG Pro or similar platforms.
• Strong multitasking abilities to manage diverse responsibilities in a dynamic environment.
• Bachelor’s degree in business or a related field, or equivalent relevant experience preferred.
• HR-related certifications such as SHRM-CP are a plus.
• Excellent organizational skills with a keen attention to detail and a commitment to confidentiality.
• Exceptional communication and interpersonal skills to foster positive relationships with employees and vendors.
• Experience coordinating employee events and managing internal communications is highly desirable.
• Valid driver’s license and willingness to travel occasionally to other company locations.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.