Human Resources (HR) Assistant

About the role

We are looking for a detail-oriented Human Resources Assistant to support onboarding and day-to-day HR operations for a non-profit organization. This contract position with potential for a permanent opportunity is ideal for someone who enjoys creating a positive employee experience, maintaining accurate records, and providing responsive support to candidates and staff. The role will partner closely with HR team members to coordinate pre-employment activities, assist with benefits-related tasks, and help keep HR processes organized and compliant.

Responsibilities

• Coordinate onboarding activities for new employees, including preparing documents, scheduling orientation steps, and ensuring required paperwork is completed on time.
• Support pre-employment processes by helping facilitate background checks, tracking onboarding documentation, and following up on outstanding items.
• Maintain employee records within HR systems and assist with updates in platforms such as ADP Workforce Now, HRMS, Ceridian, and related tools.
• Respond to employee and candidate questions with professionalism, providing timely assistance on HR procedures, benefits, and general employment information.
• Assist with benefits administration tasks, including enrollment support, document review, and resolution of routine questions.
• Review HR data for accuracy, perform audits of personnel files and onboarding records, and help correct discrepancies when identified.
• Partner with internal stakeholders to ensure onboarding workflows move efficiently through applicant tracking and HR platforms.
• Provide administrative support for HR operations, including data entry, reporting, and other tasks that help maintain smooth departmental service levels.

Qualifications

• Previous experience in an HR support, HR assistant, or onboarding-focused administrative role.
• Working knowledge of HR systems such as ADP Workforce Now, Ceridian, HRMS, or similar workforce management platforms.
• Experience handling candidate screening coordination, onboarding documentation, and employee record maintenance.
• Familiarity with benefits-related support activities and general HR administrative processes.
• Strong customer service skills with the ability to communicate clearly and professionally with employees and candidates.
• High attention to detail and comfort performing audits, verifying data accuracy, and managing confidential information.
• Ability to stay organized, manage multiple priorities, and meet deadlines in a fast-paced environment.

Benefits

• Medical, vision, dental, and life and disability insurance
• Company 401(k) plan