Human Resources Generalist I

Human Resources Generalist I

The Human Resources Generalist I works closely with the Human Resources Manager, the Director of Administrative Services, and the Dean’s office in the College of Design, Construction and Planning team at the University of Florida. The primary role of this position is to provide professional human resources support through recruitment, hiring, onboarding, offboarding, personnel transactions, records management, payroll-related support, I-9 verification, Immigration and general employee support.

Human Resource Hiring and Personnel Processing

• Assists with and processes routine HR transactions for Faculty, TEAMS, OPS, GRA, and Students in coordination with the department HR team.
  • Supports recruitment and hiring activities, including preparing and routing hiring requests, assisting with job postings, coordinating background checks and verification requests, preparing draft offer letters, and helping process new hires, terminations, appointment changes, and renewals.
    • Enters employee payroll distributions upon hire authorization.
    • Uploads required documents to OnBase for UF HR records.
    • Communicate with college HR Manager on job actions (ePAFs) requiring collaboration within the college.
  • Supports payroll-related support and routine pay-impacting actions, including tracking and processing items such as appointment updates, salary changes, FTE changes, and leave-related actions as assigned.
• Processes and tracks electronic Personnel Action forms (e PAFs) for Faculty, staff and student employees.

Onboarding, Offboarding, and HR Records Support

• Coordinates onboarding and offboarding support for employees in partnership with the department's HR team.
  • Supports onboarding logistics, communication, and preparation of new employee materials.
  • Supports offboarding processes by coordinating checklist items, asset return follow-up, and separation-related documentation.
• Aids in HR compliance-related processes through routine tracking and follow-up.
  • Supports tracking probationary periods, evaluations, training compliance, leave cash-outs, and other recurring personnel actions.

HR Compliance, Tracking, and Employee Support

• Maintains confidential personnel files and electronic HR records.
• Maintains HR tracking tools, Smartsheet records, document logs, and filing systems to support continuity, accuracy, and timely follow-up.
• Provides routine guidance to employees and supervisors regarding standard HR procedures, forms, and next steps, while referring more complex, sensitive, or higher-level matters to the HR Manager as appropriate.
• Maintains and updates the HR related documents in myDCP website.
• Assists with departmental events, workshops and conferences.

Administrative Support

• Provide general office support including scheduling meetings, managing correspondence and maintaining files.
• Maintain Graduate Student database.
• Acts as a backup for all unit HR Generalist.
• Assist with Lenel and Genetec security for the Ramos Collaboratory.
• Assist with Tenure and Promotion.
• Maintain and update the HR related documents in myDCP website.
• Assist with departmental events, workshops and conferences.

Required Qualifications

• Bachelor's degree in an appropriate area; or an equivalent combination of education and experience.
• Experience managing Graduate Student Appointments, Tuition Waivers, and Scholarships is strongly encouraged.

Preferred Knowledge

• Knowledge of UF HR systems (i.e., ePAF system, Equifax, HireRight, Peoplesoft, PageUp, Workday).

Special Instructions To Applicants

• To be considered, you must upload your cover letter and resume.
• Application must be submitted by 11:55 p.m. (ET) of the posting end date.
• This position is eligible for veterans' preference. If you are claiming veterans' preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration.
• See UF’s Veterans' Preference Page for more details.

Health Assessment Required

• No