Human Resources Generalist Coordinator

Responsibilities

• Manage employee change form requests, track completion and corresponding employee letters
• Track and manage fixed-term end dates of employees across the center for extensions or offboarding
• Draft regular P&C reports such as Woodwell Weekly updates, staff meeting updates, and quarterly President’s report
• Manage P&C surveys and forms within the center
• Maintain accurate and up-to-date P&C files, records, and documentation; while ensuring the integrity and confidentiality of the information
• Perform periodic audits of P&C files, benefits enrollments, and electronic records to ensure that all required documents are collected and filed
• Coordinate and assist with new hire onboarding, employment eligibility verification (e.g. I-9s), and other orientation tasks across departments
• Aid in the talent acquisition process (e.g. scheduling, drafting offer letters, greeting candidates, etc.) throughout the new hire process (approximately 25% of time)
• Aid in planning and execution of events, both virtual and onsite (e.g. benefits open enrollment, organization-wide meetings and other events as needed)
• Act as a first response to employee questions about standard policies, benefits, leaves, hiring processes, etc.; referring complex questions to appropriate P&C team members
• Support benefits onboarding and open enrollment, leaves, COBRA and offboarding
• Aid in invoicing for benefits, wellness, employee recognition, and engagement
• Aid in the management of the P&C team platforms, applications, and tools such as Concur, Google Workspace, Jotform, Learning Management System and ADP

Qualifications

• 2 + years of professional administrative experience
• Bachelor's degree or equivalent