Human Resources Generalist
General Human Resources Department Tasks
Support district staff with human resources needs while providing quality, accurate, timely, and positive customer service.
Manage multiple databases and systems to track employee data, including entering data, maintaining and generating reports from the HR database; inputting necessary personnel and payroll information into the system for payroll; advising payroll of all changes in employee status.
Coordinate recruiting efforts by posting and advertising vacancies in accordance with policy. Assist in the development and creation of the district's recruitment materials. Attend local and out of state recruitment fairs as appropriate, representing the district with a focus on employment highlights to attract candidates to apply for open vacancies.
Make salary placement determinations based on district policies and procedures. Conduct new employee orientations. Assist in the coordination of employee housing for new and existing employees. Ensure that all new employees have ID badges.
Process all personnel change of status paperwork and submit to the payroll department in an accurate and timely manner. Provide employees with annual notification of salary and assignment details. May include the annual issuance of employment contracts for certified staff and contract riders.
Conduct exit surveys or exit interviews for all appropriate individuals ending employment. Manage the certified staff education salary advancement process including processing and filing paperwork, entering data into the HRIS system and issuing mid-year contract riders.
Maintain personnel files and related documents in compliance with state and federal laws and district policies including paper and electronic files, I-9 forms, and employee medical files. Store and release personnel information in completing employment verification requests, background checks, and legal records requests according to district policy and in compliance with the law.
Compile and submit required State and Federal reports in an accurate and timely manner as assigned. Represent the Human Resources team at district-wide, individual school, and community special events.
Recruitment and Employment
Have a full understanding of and serve as contact for the district's health insurance plan, medical flexible spending, dependent care flexible spending, and COBRA plans.
Aid employees with benefit changes out of the open enrollment period. Work with the Chief of HR to coordinate all aspects of employee benefits and benefit information including open enrollment.
Perform a variety of routine and complex administrative, technical and professional duties when administering the various components of the employee benefits program/package.
Maintain general knowledge of employee leave policies for consistent application for all employees, including FMLA, Sick Leave Bank, Parental Leave, and all other leave options.
Manage employee discount programs including annual program implementation and form processing. Oversee all aspects of Workers' Compensation, including but not limited to: compliance with workers compensation regulations and procedures, processing workers' compensation reports, working with supervisors, physicians, and claims adjusters to monitor claims and keep costs under control.
Benefits Management
Have a full understanding of and serve as contact for the district's health insurance plan, medical flexible spending, dependent care flexible spending, and COBRA plans.
Aid employees with benefit changes out of the open enrollment period. Work with the Chief of HR to coordinate all aspects of employee benefits and benefit information including open enrollment.
Perform a variety of routine and complex administrative, technical and professional duties when administering the various components of the employee benefits program/package.
Maintain general knowledge of employee leave policies for consistent application for all employees, including FMLA, Sick Leave Bank, Parental Leave, and all other leave options.
Manage employee discount programs including annual program implementation and form processing. Oversee all aspects of Workers' Compensation, including but not limited to: compliance with workers compensation regulations and procedures, processing workers' compensation reports, working with supervisors, physicians, and claims adjusters to monitor claims and keep costs under control.
Qualifications
Knowledge of: Expertise in applying computer knowledge and technology skills to work product for non-expert end users, including via reports, spreadsheets, and memos Intermediate math and data analysis skills Well-developed ability to visually display complex data in an understandable format Well-developed oral and written communication skills Well-developed interpersonal relationship building skills Strong attention to detail, problem solving, organizational and analytical skills Strong decision making, critical thinking, organizational and planning skills Strong collaborative decision-making and conflict resolution skills Ability to manage competing priorities with frequent interruptions in a timely manner Ability to maintain confidentiality in all aspects of the job Ability to promote and follow Board of Education policies and building and department procedures Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds English usage, spelling, grammar and punctuation Ability To Carry out assigned projects to their completion with minimal supervision and work independently on a multitude of tasks Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals Maintain strong attention to detail, organizational and time management skills Prepare clear and concise administrative and statistical reports Respond to requests and inquiries from staff, building administrators, vendors and the general public with a high level of professionalism Adapt in a fast-paced and high volume work environment Prepare and maintain accurate and confidential records and reports Develop, interpret and apply district policies and procedures Recognize potentially hostile situations and diffuse situations appropriately Operate and use modern office equipment including a computer and various software packages Communicate clearly and concisely, both orally and in writing Establish trusting and cooperative relationships due to the confidential nature of information
Experience & Training Guidelines
Minimum two years of professional human resources experience or equivalent, including complex administrative support. Previous experience in a school or district setting and/or recruitment experience preferred. Bachelor's degree from an accredited college or university with course work in human resources preferred. Spanish Bilingual Preferred.