Human Resources Generalist

About the role

The anticipated salary for this position starts at $57,800+. The final pay will be determined based on several factors, including qualifications, experience, education, and years within the job or industry, with a strong emphasis on maintaining internal equity.

Follows the initial training period, this position offers a hybrid work schedule, with the flexibility to work remotely for part of the week. However, the role requires multiple days per week on-site at our Lawrence, KS office to ensure effective collaboration, team engagement, and alignment with organizational goals.

Responsibilities

• Prepares and processes bi-weekly payroll accurately and on time.
• Enters employee, position, salary and other changes; updates employee benefit elections; enters data for new and terminating employees; ensures accurate hours worked/paid; and verifies accurate leave accruals.
• Verifies timekeeping records and resolve discrepancies. Acquires appropriate approvals prior to processing.
• Runs all required payroll reporting as part of the regular payroll cycles.
• Maintains compliance with federal, state, and local payroll regulations.
• Covers new hire onboarding, conducting portions of orientation, and ensuring completion of required documentation.
• Manages offboarding processes, including scheduling exit interviews and processing final paperwork.
• Updates HRIS and personnel files to reflect changes in employment status.
• Responds to employee inquiries regarding benefits and eligibility to include administering benefit plan eligibility, enrollment, and changes for employees and dependents.
• Serves as back up for credit card submissions and expense management.
• Serves as back up for FMLA leave administration.
• Supports HR team with scheduling, correspondence, and other administrative tasks.
• Communicates HR policies and procedures to employees and supervisors.
• Assists in updating and distributing employee handbook and policy documents.
• Helps maintain internal HR related documents and intranet information.
• Serves as a point of contact for general HR inquiries.
• Provides guidance on routine HR matters and escalates complex issues as appropriate.
• Fosters a positive employee experience through timely and professional support.

Requirements

• A high school diploma required.
• One year of relevant HR experience, including payroll processing, data reporting, and/or HRIS, or an equivalent combination of education and experience preferred.
• A high level of interpersonal skills is essential.
• Must demonstrate the ability to handle sensitive and confidential situations and documents.
• Ability to communicate effectively both orally and in writing and conduct daily duties in a professional manner.
• Must have proficient computer skills, including word processing, computer systems (Word, Excel and Outlook), and databases.
• Working knowledge of payroll, tax compliance, human resources and regulatory rules.
• Must be proficient in English, grammar, spelling, punctuation, and basic math (including some statistics); also prefer experience with database entry and retrieval.
• Able to implement and maintain HR software systems.
• Must have good project management skills.
• Ability to identify and resolve problems in a timely manner.
• Strong attention to detail is required with emphasis on accuracy and quality and the ability to exercise good judgment in making decisions.
• Able to manage competing demands and changes in the work environment and deal with unexpected events.
• Must exhibit a positive, team spirit, professional, and customer service attitude.
• Ability to establish and maintain professional and effective working relationships inside and outside KU Endowment.
• Ability to adapt to new procedures and technology.
• A valid driver’s license.
• Must have access to reliable transportation to travel between multiple locations for training, donor meetings, networking, events and/or work-related activities.
• This job operates in a professional office environment. This role routinely uses standard office productivity machinery such as computers, keyboards and a mouse, laptops, phones, photocopiers, filing cabinets and fax machines.
• This is largely a sedentary role; however, some filing is required. This would require the ability to move files, open filing cabinets and bend or stand as necessary.
• The ability to observe details at close range (within a few feet of the observer).
• The person in this position frequently communicates with donors, colleagues, students, and general public. Must be able to communicate with others effectively.
• Physical effort/lifting, medium-up to 50 pounds.
• Occasional travel requirements can include the following, evenings, weekends, and out-of-town overnights as a regular part of the job.

Qualifications

• High school diploma required.
• One year of relevant HR experience, including payroll processing, data reporting, and/or HRIS, or an equivalent combination of education and experience preferred.

Skills

• Proficient computer skills, including word processing, computer systems (Word, Excel and Outlook), and databases.
• Working knowledge of payroll, tax compliance, human resources and regulatory rules.
• Good project management skills.
• Ability to identify and resolve problems in a timely manner.
• Strong attention to detail is required with emphasis on accuracy and quality and the ability to exercise good judgment in making decisions.
• Ability to manage competing demands and changes in the work environment and deal with unexpected events.
• Ability to establish and maintain professional and effective working relationships inside and outside KU Endowment.
• Ability to adapt to new procedures and technology.

Benefits

• 100% employer-paid pension plan
• Health, dental, and vision insurance
• 401(k) and Roth 401(k) matching program
• Section 125 flexible benefits
• Generous paid leave including holidays, personal and sick leave
• Volunteer and community engagement opportunities
• Paid Parental Leave
• Life, AD&D, short- and long-term disability insurance
• Legal & ID Theft protection
• Critical Illness
• Accident and Hospital Indemnity insurance
• KU education assistance
• Free parking

Pay

The anticipated salary for this position starts at $57,800+. The final pay will be determined based on several factors, including qualifications, experience, education, and years within the job or industry, with a strong emphasis on maintaining internal equity.

Schedule

Following the initial training period, this position offers a hybrid work schedule, with the flexibility to work remotely for part of the week. However, the role requires multiple days per week on-site at our Lawrence, KS office to ensure effective collaboration, team engagement, and alignment with organizational goals.