Human Resources Functional Analyst

About the role

The Human Resources Functional Analyst serves as the primary functional liaison between Human Resources Payroll operations and Information Technology. This role is responsible for optimizing the PeopleSoft Human Capital Management (HCM) application by analyzing business processes, gathering technical requirements, and ensuring system configurations meet the needs of four distinct bargaining units. This position focuses on improving data integrity, streamlining payroll workflows, and leading user acceptance testing for system upgrades and automated solutions.

Responsibilities

• Support end-to-end payroll cycles, including retroactivity, off-cycle processing, and year-end activities.
• Configure, test, and support HRIS modules including time tracking and payroll.
• As a liaison for payroll, troubleshoot time-tracking issues and ensure accurate employee data for payroll runs.
• Work effectively with business users, IT developers, and external vendors to translate business needs into detailed requirements.
• Compile and present HR data in a clear and concise manner to assist leadership in identifying key workforce trends and opportunities.
• Analyze current HR/payroll processes to reduce manual work and work with IT to improve efficiency by gathering and documenting requirements for new solutions, testing solutions and system configuration changes, establishing requirements and data mapping for reports and interfaces, and performing data clean-up as needed.
• Design, test, and implement HRIS PeopleSoft modules and system upgrades, patches, and configuration changes including HR, recruiting, and training, coordinating with IT.
• Ensure data security and adherence to legal regulations (e.g., FLSA, ADA).
• Maintain up-to-date documentation of standard processes with a focus on streamlining, continuous improvement, simplification, and innovation.
• Assist the Payroll Manager and Payroll Specialist with data entry and completing biweekly payroll process, as needed.
• Assist Payroll Specialist in providing updates to retirement plans through the Office of Retirement Services (ORS) website, as needed.

Requirements

• Minimum three years’ experience working with a variety of HRIS and HR systems.
• Proven experience extracting and understanding data and data trends.
• Experience using PeopleSoft payroll processing system strongly preferred.
• Prior experience with Perceptive Content is preferred.
• HRIS system administration knowledge/experience preferred.

Skills

• Highly proficient computer skills in PeopleSoft, Perceptive Content, and Microsoft Office Suite.
• Strong understanding of payroll compliance, garnishments, tax regulations, and union deductions.
• Knowledge of concepts, practices, and procedures in the processing and calculating of payroll including wage withholding orders and garnishment, workers’ compensation, unemployment, and state-sponsored retirement pension reporting.
• Ability to interpret and apply policies and identify and recommend changes as appropriate.
• Success in working under pressure on multiple projects concurrently and to meet deadlines in a fast-paced work environment with changing priorities.
• Functional level of database principles including knowledge of table structure and must possess the ability to query data.
• Prior experience with PeopleSoft Query Manager or SQL is desirable.
• Ability to train users, communicate technical information, and manage projects.
• Strong analytical and problem-solving skills to identify data discrepancies and bottlenecks.

Physical Demands

• Ability to lift and move up to 10 pounds.
• Ability to sit for extended periods of time.

Job Specifications

• Education Credentials: Associate's degree or equivalent experience will be considered. Bachelor’s degree in Human Resources, Information Systems, or Business with demonstrated technical skills preferred. Certified Payroll Professional or Fundamental Payroll Certification, desirable.