Human Resources Director - Exempt/Contract

Description

The annual salary of $110,674.20 (minimum at Step A) and $141,251.51 (high at Step F) will be based upon knowledge, skills and qualifications. City Hall employees work (4) 10-hour days, Monday - Thursday, however this position may be called upon anytime of the day or night for unexpected and/or anticipated agency operations.

Examples of Duties

• Accepts full responsibility for all Human Resources Department daily operations to include: Payroll, Recruitment, Employee Relations, Labor Relations, Workers’ Compensation, Classification and Compensation, Benefits Administration, Training, Safety and Risk Management; coordinates activities with other City officials, departments, other agencies and organizations.
• Develops, implements and maintains department goals, objectives, policies and procedures; works directly with department personnel in the development and interpretation of City and department policies; reviews and evaluates work methods and procedures for improving organizational performance, enhancing services and meeting goals, ensures that goals are achieved.
• Plans, directs and coordinates the Human Resources Department’s work plan through department staff; assigns work activities and responsibilities to appropriate personnel; reviews and evaluates organizational effectiveness and productivity; identifies and resolves problems and/or issues.
• Acts as Chief Negotiator for the City in the negotiation of labor agreements with employee organizations; drafts contract language; administers labor agreements; and represents the City in labor/management issues.
• Administers the civil service system of the City; initiates special studies for meet and confer purposes; coordinates cost analysis on negotiation proposals; conducts classification and salary studies and makes recommendations to the City Manager.
• Coach and counsel employees; initiates, conducts and/or oversees investigations relative to complaints of discrimination and/or harassment; provides assistance and guidance to departments in the use of and appropriate procedures to follow in taking disciplinary actions against employees.
• Administers the City-wide employee benefit and retirement program activities through contract administration and outside provider services.
• Drafts proposed resolutions and ordinances; prepares correspondence, reports and recommendations for the City Manager. Ensures management is kept abreast of current legislation, Federal and State laws to ensure the City’s Personnel Policies and procedures are in compliance.
• Prepares, manages and coordinates the development of the Human Resources Department’s budget; prepares forecasts of necessary funds for staffing, equipment and supplies; presents, advocates and justifies programs, operations and activities; monitors and approves expenditures; discusses and resolves budget issues with appropriate staff; implements adjustments as necessary.
• Oversees City-wide trainings, including a series of educational and development programs for City staff; assign and monitor the completion of mandated training.
• Receives and reviews payroll records ensuring compliance with City policies, procedures, and regulations; Acts as a back-up to process payroll; calculates and posts a variety of payroll actions including wage garnishments, benefits, withholding, overtime hours, and workers’ compensation pay; prepare, balance, and correct payroll reports.
• Maintains a variety of files and records related to the City’s payroll system; makes permanent payroll employee changes to benefits, taxes, address, deductions, accruals, and adds pay; post to payroll computer system.
• Familiar with payroll activities such as payroll reports including tax deposit, quarterly reports, CalPERS reporting and W-2’s; balances and prepares payroll taxes for State and Federal quarterly and annual returns.
• Knowledgeable of federal and state leaves of absence to include: FMLA (Family Medical Leave Act), CFRA (California Family Rights Act), PDL (Pregnancy Disability Leave), Reproductive Loss, Bereavement, Leave for Survivors of Violence, etc.
• Conduct classification, salary and benefits studies and make recommendations to the City Manager.
• Serves as a resource for Human Resources staff, City staff and other organizations; coordinates pertinent information, resources and work teams necessary to support a positive, productive and cooperative work environment.
• Attends and participates in professional meetings and workshops; stays current on issues relative to the fields of Human Resources, Payroll, Recruitment, Benefits, Employee Relations, Labor Relations, Training, and Workers’ compensation.
• Responds to and resolves sensitive and complex inquiries, issues and complaints.
• Administrator for the maintenance of official City employees’, medical, benefits and Workers’ Compensation files and records.
• Serves as an advocate for the City in matters of public interest.

Typical Qualifications

• Education: A Bachelor’s degree in Human Resource Management, Public Administration or a related field. A Master’s degree in Public Administration or related field may be substituted for one (1) year of the required experience.
• Experience: Five (5) years of progressively responsible experience in the public sector in Administration, Human Resources, budgeting, payroll and other related services including a minimum of two (2) years in a responsible management capacity.
• Certification: Professional certification such as PHR, SPHR, SHRM-CP, or SHRM-SCP.
• Licenses: Possession of, or the ability to obtain a valid class C driver’s license from the state of California. Driver’s license to be maintained throughout employment; must be insurable under the City’s insurance policy without any additional premiums or costs being incurred by the City.