Human Resources Coordinator - General

Description

Bethany for Children & Families is seeking a Human Resources Coordinator - General. This non-management position reports directly to the Director of Human Resources.

Responsibilities

• Supports recruitment activities, coordinates job postings, and monitors the recruitment process.
• Coordinates and monitors pre-employment and first-day onboarding activities for new employees.
• Maintains and updates employment-related personnel records, conducts background checks, and ensures compliance with legal requirements.
• Maintains accurate Form I-9 records and ensures compliance with federal filing, retention, archiving, and disposal requirements.
• Maintains current job descriptions and employee performance evaluation forms, collaborates on training initiatives, and ensures training completion documentation.
• Conducts periodic audits of personnel files, follows up on missing or updated documentation, and responds to employment verification requests.
• Distributes updated labor law posters and ensures compliance with labor laws.
• Maintains electronic personnel records, organizes archived files, and ensures proper documentation before retention or disposal.
• Promotes consistent application of agency administrative policies and employment laws.
• Prepares and submits required monthly employee reports and supporting documentation to DCFS.
• Serves as a backup to other Human Resources Coordinators to ensure departmental operations and services continuity.

Requirements

• An associate's degree in Human Resources, Business Administration, Management, or a related field, with at least two (2) years of general business or human resources experience.
• Working knowledge of personal computers and software applications commonly used in Human Resources.
• Experience with a Human Capital Management (HCM) system, preferably Paylocity, and an employee benefits administration system, preferably Employee Navigator, is preferred but not required.
• Proficiency in Microsoft Office applications, including Word and Excel, and the ability to operate standard office equipment.
• Strong attention to detail, organizational, planning, and project management skills.
• Excellent time management skills with the ability to prioritize responsibilities and manage multiple tasks simultaneously.
• Ability to work independently while also collaborating effectively with supervisors, coworkers, and other agency personnel.
• Strong verbal and written communication skills.
• Demonstrated commitment to the agency's mission, vision, philosophy, values, and goals.
• Commitment to fostering an inclusive workplace through sensitivity, respect, and responsiveness to diverse backgrounds, cultures, and experiences.