Human Resources Coordinator- First Shift

About the role

The HR Coordinator will schedule and deliver new hire orientation/onboarding, perform hourly new hire data entry, and collaborate with recruiters on pre-employment tasks such as validating rehire status, job previews, and paperwork completion for hourly employees. This role also provides clerical support to the HR team and acts as the first point of contact for current employees and walk-in applicants.

Responsibilities

• Schedule and deliver hourly new hire orientation to ensure new employees understand Company policies and procedures; ensure all required new hire paperwork/information is valid and correctly entered into Workday at time of orientation.
• Coordinate, conduct, and follow up on onboarding tasks to ensure completion and accurate, timely data entry.
• Check rehire status at time of application in Workday and other historical databases; merge records if needed.
• Partner with recruiting to schedule new hires for orientation, paperwork completion, job previews, etc., ensuring a positive new hire experience.
• Screen job bid candidates and work with Recruiter on scheduling interviews and presenting offer letters for successful applicants; ensure manual offer letters are loaded into Workday.
• Act as first point of contact by greeting walk-in applicants and answering basic HR policy or program questions; direct to appropriate HR team member if unable to provide an answer.
• Perform miscellaneous departmental tasks (e.g., badging, resolution of social security issues, employee completion of I-9 information, Pay Card administration, WOTC, etc.).
• Identify and communicate opportunities for process improvement to streamline workflows and enhance efficiency.
• Follow and promote all safety initiatives (e.g., wear appropriate PPE in mandatory areas) to maintain a zero-accident culture.
• Assist with employee engagement activities as requested.
• Perform additional relevant duties as assigned.

Requirements

• High School diploma or equivalent.
• Demonstrated relevant clerical experience; experience within the human resources field strongly preferred.
• Strong computer skills with proficiency in multiple Microsoft applications (Word, Excel, Outlook, etc.); knowledge/experience with Workday or similar HCM systems preferred.
• Ability to communicate effectively in English, both verbally and in writing, with internal and external customers in a timely and professional manner; multilingual ability preferred.
• Ability to work effectively with others, demonstrating tact, discretion, and a high level of confidentiality.
• Strong attention to detail, organizational skills, and ability to prioritize tasks.
• Self-starter with strong initiative, sense of urgency, and ability to work in a fast-paced environment.

Physical Requirements

• Ability to remain stationary for extended periods of time.
• Ability to work non-standard hours (e.g., holidays, weekends, and/or extended shifts) as needed per business requirements.

Safety Requirements

• Follow and ensure others follow departmental and company safety policies and programs.
• Wear required protective equipment in all areas where mandatory.