Human Resources Coordinator

About The Opportunity

We are looking for an HR Coordinator who is organized, detail-oriented, and energized by doing work that matters. This is a hands-on, execution-focused role that touches nearly every function of human resources — from program administration and employee recognition to compliance support and cross-company HR coordination. If you thrive in a fast-paced environment, enjoy variety in your daily work, and take pride in making sure the details are right, this role was built for you.

Reports to: HR Generalist
Supports: Shared Services HR across multiple companies
Schedule: Full-time; in-office with hybrid flexibility
FLSA Status: Non-Exempt

What You Will Do

Your work will span administrative HR support, program coordination, and cross-company operations. Key responsibilities include:

• HR Program & Administrative Support
• Provide administrative support to the Shared Services HR function across four companies
• Aid in administering HR programs including Benefits, Safety, and Workers' Compensation coordination
• Prepare reports, compile data, and gather information in support of HR programs and division projects
• Create and update presentations, spreadsheets, HR resources, and supporting documents as needed
• Perform administrative tasks including filing, updating records, and monitoring compliance-related items
• Employee Recognition & Engagement
• Manage and coordinate the Employee Rewards and Recognition program across all four companies
• Order, maintain inventory, and distribute company swag, new hire onboarding packages, and employee anniversary gifts
• Support employee engagement activities and ensure recognition touchpoints are executed consistently
• Payroll Administrative Support
• Review and verify timecard accuracy across companies, flagging discrepancies for resolution prior to payroll processing
• Absorb and verify PTO balances, leave entries, and employee data accuracy within the HRIS system
• Support payroll data review and audit tasks to ensure information is complete and consistent before submission
• Absorb and document payroll-related recordkeeping, reporting, and documentation as directed
• Career Development
• Candidates with broader payroll processing experience are encouraged to apply — scope of payroll responsibilities may expand based on experience and organizational need
• Coordination & Communication
• Organize and support the coordination of meetings, training sessions, and HR-related events
• Prepare and distribute HR communications and materials as directed
• Absorb and support onboarding coordination efforts in partnership with the HR team
• Absorb and organize the department project calendar and key HR deadlines
• Perform other duties as assigned in support of division goals and priorities

Requirements

Education & Experience: Associate’s or Bachelor’s degree in Business Administration, Human Resources, or a related field preferred; equivalent combination of work experience and demonstrated HR knowledge accepted in lieu of degree
Minimum three years of related HR or administrative experience required

Skills & Competencies:

• Intermediate proficiency in Microsoft Office 365 — Word, Excel, PowerPoint, and Outlook — required; experience with graphic or presentation software a plus
• Ability to manage sensitive situations and maintain strict confidentiality at all times
• Strong written and verbal communication skills with a professional and approachable presence
• Highly organized with strong attention to detail and the ability to manage multiple tasks and deadlines simultaneously
• Self-starter who can work independently and as part of a collaborative team
• Comfortable in a fast-paced, multi-company environment where priorities can shift

Why Join Our Team

This is a role where you will be seen, your contributions will matter, and your career in HR can grow. Our Shared Services HR function operates across multiple companies — meaning your work has direct impact across multiple companies and hundreds of employees. You will work alongside a close-knit, mission-driven team that values doing things right, supporting one another, and continuously improving how we serve our people.