Human Resources Coordinator

About the role

The Human Resources (“HR”) Coordinator carries out the administration of various day-to-day operations of MHA’s HR functions and responsibilities, including but not limited to: recruitment and hiring activities, onboarding, records processing and maintenance (digital and paper), workers’ compensation administration, federal EEO reporting, and a variety of other administrative duties in a manner that complies with all local, state and federal regulations in a manner consistent with MHA’s mission, vision and values.

Responsibilities

• Collaborate with MH hiring managers and engage external recruiting and advertising resources to facilitate the recruitment and placement activities for all full-time and part-time utilizing MHA’s applicant tracking platform to ensure MHA attracts and hires the most suitable applicants.
• Conduct onboarding activities, in-person as well as utilizing MHA’s applicant tracking platform, including, but not limited to: (1) pre-employment requirements such as work permits, background investigations and reference checks; (2) coordinating new hire requirements with Marketing, IT and Facilities departments; (3) ensuring accurate completion of all required paperwork and verification requirements (W-4, I-9, etc.); and (4) prepare employee ID badges as needed.
• Partner with the Payroll Administrator, process and maintain all paper and digital personnel records of new hires, rehires, transfers, terminations, changes in job classifications, wage changes, etc.
• Maintain, update and communicate to employees the organizational chart and various staff directories, and provide information to mailroom volunteers to maintain interoffice mailboxes.
• Provide information and assistance to applicants, employees and the HR team as needed in carrying out various human resources programs and procedures.
• Facilitate employee separation processes: conduct exit interviews and process paperwork to notify Payroll and other relevant departments in a timely manner to ensure compliance with local, state and federal employment laws.
• Provide reports, documents (including, but not limited, to job descriptions), information, and training for hiring managers, supervisors or other departments as needed.
• File the EEO-1 report annually.
• Carry out workers’ compensation administrative requirements in compliance with organization requirements and federal and state regulations.

Qualifications

• Education: Bachelor’s Degree in Human Resource Management, or equivalent combination of education, training and experience.
• Work Experience: Minimum of one years’ experience in a human resources and/or recruiting capacity preferred. Experience working in an administrative and collaborative environment.
• Knowledge, Skills And Abilities: Superior interpersonal skills and the ability to work effectively with diverse people. Prior knowledge of principles and practices of human resources required. Proficiency in Microsoft Office (Word, Excel), Google mail, Google Docs; familiarity with and/or ability to learn HRMS and applicant tracking platforms. Excellent verbal and written communication skills, including effective phone skills. Keen attention to detail required. Superior organizational and administrative skills—ability to handle a busy and demanding work schedule in an efficient and graceful manner. Ability to use a combination of intuition and reasoned judgment in assessing suitability of candidates regarding theological and cultural fit as well as technical criteria. Demonstrated problem-solving abilities and ability to troubleshoot issues independently with minimum supervision; ability to respond quickly to changes. Ability to maintain strict confidentiality as required in an HR setting. Ability to troubleshoot basic office machines, including printer, scanner, and copier.

Supervisory Responsibilities

None

Additional Requirements/Skills

• Occasional weekends may be required.
• Vacation blackout between May 1 and June 30.
• Participate in administrative staff meetings and other staff functions (bi-weekly staff breakfasts, staff retreats, staff days) in order to develop and strengthen relationships.
• Adherence to the basic principles as expressed in MHA’s Mission, Vision, Values and Commitment statements.
• Adherence to company dress code and professional standards for personal grooming and appearance.
• Satisfactory completion of background investigation, or valid work permit, as well as ability to provide proof of eligibility to work in the United States.