Human Resources Coordinator

Job Purpose

The Human Resources Coordinator plays a key role in supporting and driving the established HR administration processes and procedures. This role will also partner with other Human Resources team members to ensure successful execution of projects, rollouts, and initiatives.

Responsibilities

• Offer frontline HR support and guidance to employees by addressing questions, resolving concerns and facilitating positive workplace interactions
• Accurately enter and maintain up-to-date employee records in HR systems, including new hires, terminations, promotions, disciplinary actions, reporting structure changes, and other personnel updates
• Perform routine data audits to identify and correct discrepancies, ensuring consistent and reliable HR records
• Supports the hourly recruitment and interview process including pre-employment testing, application and phone screens, coordinating interviews, and pre-employment drug screening
• Facilitate the onboarding of new hires and completion of all e-paperwork in a timely manner
• Compile and prepare payroll-related data for processing and reporting
• Administer leave of absence processes in collaboration with the HR Manager
• Aid in employee relations, investigations, and terminations
• Conduct exit interviews and ensure constructive feedback is gathered and utilized effectively
• Assist with the planning of company-wide events and community engagement programs and events
• Partner with the HR Manager to support the planning, coordination and communication of key HR programs
• Respond to inquiries from outside the company such as employment verifications and unemployment
• Partner with supervisors and managers to uphold the integrity and accuracy of employee timekeeping and attendance
• Champion continuous improvement by identifying enhancements that increase efficiency, accuracy, and employee experience
• Maintain Human Resources communication boards and information sections in breakrooms including posted/awarded positions, and organization chart photos section
• Assist with communication of Company events, new employees, & other important information
• Perform other duties as assigned

Skills/Qualifications Required

• 1-3 years’ experience in an HR coordinator or similar HR support role
• Hourly recruiting experience
• PREFERRED, manufacturing environment experience
• Possess strong analytical and organizational skills
• Possess a strong sense of urgency and ability to meet strict deadlines
• Proficient in HR systems and Microsoft Office Suite
• Clear, concise and approachable written and verbal communication
• High level of confidentiality and professionalism
• Ability to manage multiple tasks and prioritize effectively
• Knowledge of state and federal employment law
• Ability to handle ambiguity and work in a fast-paced, entrepreneurial environment
• Comfortable adapting to shifting priorities, production demands, and organizational changes
• Proficiency in English: comfortable with both written and verbal communication, including reading and writing

How fairlife Nourishes You

• Comprehensive medical, dental, and vision coverage, effective day one!
• Supplemental health plans (hospital indemnity, accident, and critical illness insurance)
• Paid Time Off to recharge and support work-life balance
• Paid parental leave & adoption assistance (up to $10,000)
• Parental support & family care benefits, including childcare resources and lactation support
• 401(k) to support retirement planning with up to 9% in employer match
• Wellness reimbursement (up to $500 for qualified wellbeing expenses)
• Employee Assistance Program (EAP) for emotional wellbeing and work-life support
• Company-paid life insurance and short-term disability
• Employer HSA funding (for HDHP participants)
• Tuition reimbursement (up to $10,000) and student loan repayment ($200/month)
• Learning & development programs to unlock your full potential
• Rewards & recognition, matching gifts, free product, and Business Resource Groups

Position Location

Webster, New York

Reports To

Senior Human Resources Manager

Travel Requirements

0-5%

Exempt/Nonexempt

Exempt

Salary Range

$60,000 – $70,000. This position is eligible for bonus.

Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.

Base pay range:

$60,000 - $70,000 USD

Equal Opportunity Employer

fairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job-related factors.

For Recruitment Agencies

At fairlife, we manage the majority of our hiring internally through our dedicated Talent Acquisition team, which is actively engaged in direct candidate sourcing. Most of our roles are filled through applications submitted via our careers site or through direct outreach by our team.

As our recruitment is primarily handled in-house, we work only occasionally with external agencies, and only those on our existing, pre-approved vendor list. At this time, we are not reviewing or expanding that list.

Unsolicited Resumes or Submissions

Unsolicited resumes or submissions from external agencies not authorized by our Talent Acquisition team will be considered direct candidate applications. As such, fairlife will not assume responsibility for any placement fees associated with these submissions.