Human Resources Clerk

About the Role

This position maintains files and records for applicants and employees of the district.

Responsibilities

• Maintains applicant files, applicant testing data, applicant interview data, and applicant feedback.
• Prepares and posts job vacancies using the human resources information system (HRIS).
• Prepares applicant list for screening and notifies applicants as necessary.
• Assists potential applicants in completing the online application and other applicant screening processes.
• In-processes new hires by providing district information, assisting with form completion, reviewing forms/data for accuracy, and documenting work eligibility.
• Enters and updates employee data in the HRIS.
• Processes HR transactions in local HRIS including demographics, education, credentials, pay, benefits, years of experience, etc.
• Responds to requests for employment/benefit verification forms and creates correspondence concerning personnel records.
• Maintains employee and applicant files including filing documents and appropriate forms alphabetically and numerically.
• Greets employees and answers questions employees may have.
• Answers telephonic questions or directs callers to appropriate individuals or departments.
• Processes employee transfers in HRIS and updates records based on changes in position, salary, benefits, name, address, etc.
• Processes separations/terminations.
• Represents the department at local job fairs.
• Performs other assigned tasks.

Qualifications

• High school diploma or general education degree (GED) certificate required.
• Two years of human resources experience or 24 semester hours of college credit preferred.

Skills

• Ability to read, analyze, and interpret general business periodicals, technical procedures, or governmental regulations.
• Ability to write reports and business correspondence.
• Ability to effectively present information and respond to questions from employees and the general public.
• Basic mathematical skills: addition, subtraction, multiplication, division, computation of rate, ratio, and percent.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands

• Regularly required to sit and use hands to finger, handle, or feel.
• Frequently required to reach with hands and arms and talk or hear.
• Occasionally required to stand, walk, climb or balance, and stoop, kneel, or crouch.
• Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision.

Work Environment

• The noise level in the work environment is usually moderate.