Human Resources Clerk

Primary Purpose

Provide support for daily human resources operations. Handle routine HR inquiries and provide responsive and knowledgeable assistance to employees.

Qualifications

• Education/Certification: High school diploma or GED
• Special Knowledge/Skills: Proficiency in keyboarding and file maintenance; ability to use software to develop spreadsheets, databases, and word processing; basic math ability; ability to read, speak, and understand English; excellent organizational skills; effective communication and interpersonal skills
• Experience: 3 years of clerical experience (Preferred)

Responsibilities

• Handle routine HR inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors.
• Explain HR policies and practices to employees as appropriate.
• Maintain HR information database to ensure that employee information is accurate, current, and reliable.
• Maintain position control system in an accurate and timely manner.
• Reconcile job descriptions with position control to ensure that there is a job description for every job.
• Follow up with supervisors to ensure job descriptions are reviewed and updated regularly.
• Receive and process applications, verifying completeness of files and notifying those not selected for employment.
• Process new‑hire paperwork, including criminal history information, references, and other application materials.
• Prepare and distribute or post job vacancy announcements and advertisements.
• Prepare, maintain, and distribute the employee handbook as directed.
• Prepare correspondence, forms, and reports according to district standards and requirements.
• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Greet visitors and assist employees and applicants in completing applications and required paperwork.
• Assist with the preparation and distribution of employment contracts.
• Maintain confidentiality and follow district safety protocols and emergency procedures.

Work Environment

• Tools/Equipment: Standard office equipment including personal computer and peripherals; imaging equipment
• Posture: Frequent walking, standing, bending/stooping, and reaching; occasional pushing/pulling, and twisting
• Motion: Repetitive hand motions including frequent keyboarding and mouse use; occasional reaching
• Lifting: Occasional light to moderate lifting and carrying (less than 44 pounds)
• Environment: May work prolonged or irregular hours; frequent interruptions; must maintain emotional control under stress