Human Resources Clerk

About the role

The Human Resources (HR) Clerk processes, enters, retrieves, updates, and maintains personnel records within electronic databases, such as new hire data, employment changes, etc. The HR Clerk will audit and submit Third Party staff timesheets and invoices to staffing agencies on a weekly basis. This position will also serve as a backup for coordinating the staffing needs of all HCTRA departments.

Responsibilities

• Processes, enters, retrieves, updates, and maintains personnel information within various electronic databases accurately and in a timely manner.
• Processes and maintains temporary employment files to include timesheets and related employment documentation for record management and retention purposes.
• Gathers, organizes, audits, and submits weekly Third-Party staff timesheets to appropriate staffing agencies.
• Prepares, audits, and submits initial invoices with required documentation to ensure contracted staffing agencies are paid.
• Audits, maintains, and updates various agency information in electronic databases.
• Assists with the staffing needs of all HCTRA departments.
• Coordinates and facilitates the onboarding and badging process.
• Processes and communicates releases, resignations, and the return of personal items between HCTRA departments and staffing agencies.
• Management may assign or reassign duties and responsibilities at any time.

Requirements

Education and Experience

• High school diploma or G.E.D. from an accredited institution required.
• Minimum of one (1) year of experience in office operations with clerical or administrative support responsibilities.

Knowledge, Skills, and Abilities

• Advanced knowledge of Microsoft Office Suite.
• Ability to maintain high level of confidentiality, judgment, professional etiquette, personal responsibility, and dependability.
• Ability to meet deadlines in a fast-paced, quickly changing environment.
• Ability to prioritize and organize daily workload.
• Professional-level verbal and written communication skills.
• Ability to store data electronically and arrange it effectively for instant retrieval.
• Ability to shift appointments when needed and timely inform respective parties regarding changes.
• Ability to generate correspondence including business letters as per instruction.
• Understanding of Public Relations etiquette and efficiency in internal and external dealings.
• Skilled in coordinating with all concerned parties and arranging conferences.
• Effective problem-solving ability.
• Skilled in making travel and stay arrangements for executives as well as reimbursement paperwork.
• Values open communication, a willingness to learn, and a growth mindset.
• Outstanding and accurate typing skills.

Physical Demands

Light work — exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.

Schedule

Full-time position. Days of work are Monday–Friday. Hours may vary based on business needs of the department.

Work Environment

Normal office environment with acceptable lighting and climate control. No major sources of discomfort. Occasional trips to non-climate-controlled HCTRA facilities may be required. Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Reporting Relations

Reports to: Supervisor, Staffing