Human Resources Benefits Administrator

About the role

We are seeking a detail-oriented and collaborative Benefits Administrator with 3-5 years of dedicated experience to oversee our day-to-day employee benefit programs.

Responsibilities

• Manage day-to-day administration of medical, dental, vision, life and voluntary benefit plans.
• Act as the primary point of contact for employee inquiries, carrier relations, and third-party administrators (TPAs).
• Coordinate annual Open Enrollment, including system updates, employee communications, vendor management, and presentation delivery.
• Process life event changes, COBRA notifications, and monthly carrier bill reconciliations to ensure accurate premium payments.
• Oversee the daily 401(k) plan operations for 2 separate plans, including employee enrollment, contribution changes, loans, distributions, and employer match calculations.
• Perform regular payroll audit checks to ensure accurate deduction processing and timely transmission of funds to the plan recordkeeper.
• Educate employees on retirement plan offerings, vesting schedules, and financial wellness resources.
• Lead the end-to-end annual 401(k) plan audit, serving as the main liaison between external auditors, recordkeepers, and internal finance/payroll teams.
• Prepare, pull, and organize audit documentation, payroll records, Form 5500 filings, and non-discrimination testing (NDT) data.
• Ensure strict adherence to ERISA, HIPAA, COBRA, ACA, FMLA, and IRS regulations.
• Conduct regular internal audits of benefits data across HRIS, payroll, and carrier portals to maintain data integrity.
• Create PowerPoint presentations and conduct the presentations for all benefit plans during Open Enrollment and any other relevant presentations.

Qualifications & Requirements

• Experience: 3–5 years of hands-on experience in benefits administration, specifically managing health insurance plans and 401(k) retirement programs. Familiarity with payroll general processes is also needed.
• Audit Experience: Proven, direct experience preparing for and managing annual 401(k) financial audits.
• Education: Bachelor’s degree in Human Resources, Business Administration, Finance, or a related field (or equivalent experience).
• Technical Skills: Proficiency with modern HRIS and payroll systems (preferably Workday) and advanced Microsoft Excel skills (vlookups, pivot tables).
• Compliance Knowledge: Solid working knowledge of federal and state regulations governing benefits (ERISA, HIPAA, ACA, COBRA, Section 125).
• Soft Skills: Excellent written and verbal communication skills, exceptional attention to detail, and a high level of empathy and discretion when handling sensitive data.

Pay

The Compensation range for this role is 75,000 to 85,000 USD per year and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.