Human Resources Assistant with Security Clearance

Job Summary

Responsibilities

• Maintain the integrity and confidentiality of human resource files and records.
• Perform administrative duties, such as maintaining employee database and sorting emails for the HR department.
• Maintain proper records of employee attendance and leaves.
• Assist HR Director in policy formulation, hiring, and salary administration.
• Submit online job postings, shortlist candidates, and schedule interviews.
• Cookordinate and conduct onboarding, orientation, and training sessions for new employees.
• Ensure smooth communication with employees and timely resolution to their inquiries.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees related to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Aids in planning and execution of special events such as benefits enrollment, management meetings, employee recognition events, holiday parties, companywide events, and retirement celebrations.
• Social media postings.
• Performs other duties as assigned.

Requirements

• Strong verbal and written communication to interact with employees, managers, and external candidates.
• Ability to manage multiple tasks, maintain accurate records, and prioritize responsibilities effectively with a high attention to detail.
• Excellent interpersonal skills with the ability to manage sensitive employee information with discretion and maintain compliance with privacy regulations.
• Strong organizational and follow up skills.
• Exposure to labor law, employment equity regulations, and payroll practices.
• Full understanding of HR functions and best practices.
• Familiarity with HR software, databases, and office tools to support HR operations efficiently.
• Proficient with Microsoft Office Suite or related software.
• Graphic Design capabilities strongly preferred (i.e. Canva, Adobe Creative Suite, etc.).
• Associate degree in related field recommended.
• 2 years of experience as an HR assistant preferred.
• Prior military/navy experience and/or administrative or HR support experience is preferred.
• Familiarity with recruitment, payroll, and benefits processes is advantageous.