Human Resources and Faculty Affairs Operations Manager

About the role

The Human Resources and Faculty Affairs Operations Manager position performs professional-level work in human resources, faculty affairs, payroll, position management, and research administration for Grady College. The role serves as a college-level resource for faculty and staff hiring, position management, payroll coordination, grants administration, direct appointments, retire-rehire processes, teleworking arrangements, out-of-state work agreements, and related HR operations.

Responsibilities

• Performs human resources, payroll, and faculty affairs functions for staff, faculty, part-time instructors, and temporary employees.
• Manages HR position processes, including creating, modifying, posting, and evaluating staff and faculty positions.
• Supports recruitment, hiring documentation, employment paperwork, onboarding, and exiting processes.
• Prepares and coordinates position descriptions, offer letters, contracts, letters of agreement, direct appointments, dual appointments, relocation payments, and related employment documents.
• Maintains accurate personnel, payroll, and faculty affairs records in accordance with university requirements.
• Assists with staffing plans, personnel procedures, and HR/faculty affairs process improvements.
• Serves as Faculty Affairs Liaison for part-time appointments, faculty rank appointments, promotion and tenure documentation, contracts, retire-rehire requests, and related faculty personnel actions.
• Covers teleworking agreements, out-of-state work agreements, immigration-related matters, OGE liaison duties, and other non-standard employment actions.
• Serves as a liaison between faculty, principal investigators, department heads, funding agencies, Sponsored Projects Administration, and other central offices.
• Supports faculty and principal investigators with proposal development, submission, award monitoring, and research administration processes.
• Provides ongoing faculty and PI support through meetings, award reviews, reconciliations, IDC reporting, and regular communication.
• Reviews and analyzes grants, payroll, IDC, and financial data for reporting, planning, and assigned projects.
• Serves as backup for bi-weekly payroll processes.
• Serves as a P-Card holder for approved purchases and ensures compliance with university purchasing procedures.
• Attends required trainings, seminars, and meetings to remain current on university policies, procedures, and systems.

Requirements

• Bachelor’s degree in a related field or equivalent and 2 years of professional experience.

Qualifications

• Knowledge of HR, payroll, faculty affairs, position management, and grants administration processes.
• Ability to interpret and apply university policies and procedures accurately.
• Strong organizational, analytical, communication, and problem-solving skills.
• Ability to manage confidential information, multiple priorities, and deadlines with accuracy and professionalism.

Skills

• Knowledge of HR, payroll, faculty affairs, position management, and grants administration processes.
• Ability to interpret and apply university policies and procedures accurately.
• Strong organizational, analytical, communication, and problem-solving skills.
• Ability to manage confidential information, multiple priorities, and deadlines with accuracy and professionalism.

Benefits

Benefits Eligible

Pay

$44,449 - $66,674

Schedule

Typical 8am – 5pm, in person.

Contact Information

• Recruitment Contact: Beth Allinger
  calling1@uga.edu
  Phone: 7065424991