Human Resources Administrator

Duties and Responsibilities

• Acts as the primary point of contact for employee inquiries, delivering professional, timely, and solutions-oriented customer service.
• Executes general administrative and clerical functions, including managing the main phone line and coordinating internal and external correspondence.
• Maintains accurate and confidential employee records within physical files and the Oracle Fusion HRIS, ensuring data integrity and privacy compliance.
• Reconciles temporary agency timesheets and processes related invoices to ensure accurate and timely payroll cycles.
• Captures new hire onboarding by initiating background checks, preparing personnel files, and assisting with benefits enrollment procedures.
• Administers the Kronos timekeeping system, including profile setup, daily attendance corrections, and hardware maintenance of finger scanners.
• Tracks labor information via Kronos and Excel to generate analytical reports for departmental review.
• Ensures regulatory compliance by verifying I-9 documentation and processing employee data through Greenhouse and Oracle Fusion.
• Facilitates offboarding procedures by accurately processing termination paperwork and exit documentation.

Skills, Knowledge, and Abilities

• Analytical mindset with the ability to problem-solve complex HR administrative issues.
• Exceptional written and verbal communication skills for cross-functional collaboration.
• Superior organizational and time-management skills, with a proven ability to prioritize tasks and meet deadlines.
• A high attention to detail and a commitment to quality and accuracy in all work products.
• Strong interpersonal skills characterized by reliability, punctuality, and a proactive professional attitude.
• Advanced proficiency in HRIS platforms (Oracle Fusion, Kronos, Greenhouse) and the Google Workspace suite.

Minimum Requirements

• 3+ years of experience in HR clerical support or a related administrative role.
• A High School Diploma or equivalent required; Associate’s degree in HR or Business preferred.