Human Resources Administrator

What Will You Do?

• Support HR team members on various projects and continuous improvement initiatives.
• HR Administration & Data Management
• Maintain accurate and confidential employee records, files, and status changes in HR systems.
• Enter, update, and audit employee and applicant data within HRIS systems (e.g., SAP or equivalent).
• Process employment verifications for current and former employees.
• Ensure data accuracy and integrity; identify and escalate discrepancies.
• Onboarding & Recruiting Support
• Care for onboarding activities, including new hire paperwork, orientation scheduling, and system readiness.
• Ensure completion and compliance of required documentation (e.g., I-9, policy acknowledgments).
• Schedule interviews, coordinate candidate communications, and maintain applicant tracking data.
• Employee Support & HR Operations
• Act as a first point of contact for employee questions, providing timely and professional responses.
• Escalate complex employee relations or policy-related concerns to HR Generalist or HR Business Partner.
• Provide administrative support for HR programs, policies, and procedures.
• Benefits & Leave Administration
• Aid with benefit enrollment, eligibility tracking, and status changes.
• Respond to routine benefits inquiries and coordinate communications such as eligibility and status updates.
• Maintain accurate documentation related to benefits administration.
• Reporting & Analytics
• Prepare and maintain HR reports using Excel (e.g., headcount, turnover, attendance, overtime trends).
• Compile and analyze basic HR metrics to support business and HR decision-making.
• Compliance & Audit Support
• Maintain HR documentation to support compliance with company policies and applicable employment laws.
• Support internal and external audits by organizing and providing required documentation.
• Employee Engagement & Events
• Aid in planning and coordinating employee events, recognition programs, and engagement activities.
• Cross-Functional Support
• Provide backup administrative support (e.g., reception or mailroom) as needed.
• Adhere to all safety, security, and confidentiality policies and procedures.

Qualifications

• Bachelor’s degree required in Human Resources, Business Administration, or related field.
• Experience 0–3 years of experience in HR, administrative support, or a related field preferred (internships or co-op experience acceptable).
• Proficiency in Microsoft Office, with strong working knowledge of Excel (e.g., data entry, sorting/filtering, basic formulas; pivot tables and lookups preferred).
• Experience with HR systems (e.g., SAP or equivalent HRIS) preferred.
• Strong organizational skills and attention to detail with a high level of accuracy.
• Demonstrated ability to manage multiple priorities in a fast-paced environment and meet deadlines.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Effective written and verbal communication skills.
• Strong customer service orientation with the ability to support diverse employee populations.
• Basic analytical skills with the ability to compile, analyze, and present data.
• Demonstrated interest in building a career in Human Resources and developing toward an HR Generalist role.