Human Resources Administrator

Job Responsibilities

• Responsible for accurate time review in ADP for all departments.
• Ensures the accurate and timely bi-weekly submission of the site payroll.
• Responsible for verifying manual time entries due to misplaced or forgotten badges and ensuring accurate daily input of this time.
• Reviews all associate updates in Workday to ensure that schedules are accurately reflected and integrated into ADP, including new hires, transfers, and promotions.
• Reviews all leave approvals from Sedgwick and ensures the proper allocation of PTO and vacation time as appropriate. Updates codes to accurately reflect the changes.
• Runs and distributes the monthly Overtime report.
• Updates weekly absenteeism report.
• Assist in the preparation of special reports and special projects as required.
• Orders and organizes office supplies.
• Oversees the implementation of the empathy policy and handles the related invoice management.
• Adds support to all employee inquiries and provides appropriate support.
• Works overtime as needed by the department.
• Communicate effectively and promptly with peers, support teams, and management, including escalating issues when necessary.
• Comply with all local, state, federal, and BD safety regulations, policies, and procedures including RCRA Hazardous Waste regulations.
• Comply with all local BD quality policies, procedures, and practices through consistent application of sound quality assurance principles.

Education and Experience required:

• A High School Diploma or GED is required.
• Minimum 1-year of administrative support experience required, including hands-on responsibility for payroll administration and timekeeping processes. Experience should include reviewing and maintaining employee time records, auditing data for accuracy, resolving discrepancies, and ensuring information is processed and submitted accurately and on schedule for payroll processing.
• Experience working with payroll or timekeeping software required (ADP preferred).
• Ability to work flexible hours based on business needs, including approximately 4–5 hours every other weekend to review and prepare timekeeping information in support of payroll processing.

Knowledge and Skills required:

• Proficient in Microsoft Office Suite (Word, Outlook, and Excel), including running reports, analyzing data, and identifying discrepancies.
• Demonstrates a high degree of integrity and professionalism in handling sensitive employee and business information.
• Ability to maintain confidentiality and exercise sound judgment when dealing with payroll and employee records.
• Excellent verbal and written communication skills with strong customer service orientation.
• Ability to de-escalate concerns, address sensitive employee inquiries professionally, and provide support with empathy and poise.
• Strong organizational skills with the ability to prioritize and manage a high-volume workload in a fast-paced, highly transactional environment.
• Exceptional attention to detail and commitment to data accuracy.
• Proactive, resourceful, and comfortable identifying issues, escalating concerns, and recommending process improvements.