Human Resources Administrative Support Professional

About the role

Hayden Industrial, a leading manufacturer of industrial cooling systems, is seeking a Human Resources & Administrative Support Professional to support both plant operations and administrative functions by serving as the first point of contact for employees, visitors, and vendors. This role combines front office management, entry-level human resources support, and executive administrative assistance within a fast-paced manufacturing environment. The position requires strong organizational skills, attention to detail, and the ability to interact effectively with production and office personnel. While performing duties, the employee may remain stationary for long periods operating a computer and office machinery, occasionally move about the office to access filing cabinets and operate office machinery, lift or move objects up to 25 pounds, and may need to visit a non-temperature-controlled shop area with loud noises, dust, dirt, and metal particles. The role operates primarily in a professional office environment using standard office equipment, with PPE required when in the manufacturing facility.

Responsibilities

• Greet and assist employees, applicants, visitors, contractors, and vendors in a professional and courteous manner
• Answer, screen, and direct incoming phone calls and inquiries
• Ensure proper visitor sign-in procedures and adherence to facility safety and PPE requirements
• Maintain a clean, organized, professional front office and reception area
• Receive and distribute mail, packages, and internal communications
• Coordinate with departments for visitor access and scheduling
• Responsible for coordinating coverage during any absences or lunch breaks
• Assist with onboarding coordination, including scheduling orientations and directing new hires to appropriate HR contacts or private meeting areas
• Support recruiting activities such as scheduling interviews and coordinating candidate flow to hiring managers
• Distribute general HR information (e.g., application instructions, questions relating to policies) while directing sensitive questions to other members of Human Resources
• Help organize and implement employee engagement initiatives and events
• Ensure all sensitive conversations and documents are handled in a confidential manner and redirected to private settings when necessary
• Reconcile and approve uniform billing and invoicing for temporary agencies
• Serve as point of contact and billing for Day Labor positions through staffing agency
• Provide daily attendance emails to members of management
• Handle access and security control with key fob access
• Provide administrative support to HR leadership and other designated executives (President, Executive Vice President, VP of Operations)
• Prepare reports, presentations, and correspondence as needed
• Take meeting notes and track action items as needed
• Assist with planning and organizing meetings, trainings, and company events
• Handle sensitive and confidential information with discretion
• Prepare conference rooms and training materials
• Order and stock office supplies for conference and breakroom
• Support special projects and cross-functional administrative needs

Requirements

High school diploma or equivalent required; associate degree in Human Resources, Business Administration, or related field preferred. 1–3 years of administrative, receptionist, or HR support experience preferred (manufacturing experience a plus). This position has no supervisory responsibilities.

Skills

• Proficiency in Microsoft Office (Word, Excel, Outlook); HRIS experience preferred
• Strong communication and interpersonal skills
• Excellent organizational and multitasking abilities in a fast-paced environment
• Professional demeanor with strong customer service skills
• Ability to handle sensitive and confidential information with discretion
• Strong attention to detail and problem-solving skills

Benefits

Hayden Industrial offers a generous benefits package including comprehensive health, dental, vision, 401(k) retirement plan with company match, a generous paid time off schedule, and professional development opportunities.

Schedule

This is a full-time position. Days and hours of work are Monday through Friday, from 7: