Human Resources Administrative Specialist

Sapphire Recruitment is seeking an organized and resilient HR Administrative Coordinator for an established manufacturing and distribution company in North Syracuse, NY. This position supports a busy HR department and a three-shift, union production operation. Extensive HR experience is not required.

About the role

This is a full-time, onsite position within an active three-shift manufacturing and distribution facility. The ideal candidate will bring strong administrative skills, professionalism, sound judgment, dependable follow-through, and the ability to remain calm when priorities or employee needs become urgent.

Responsibilities

• Provide administrative support to the HR Manager, HR Generalists, and production team.
• Review employee timecards, maintain vacation schedules, and follow up on related documentation.
• Answer phones and assist employees, candidates, vendors, and visitors.
• Conduct initial candidate phone screens and coordinate interviews and communications.
• Maintain HR records, spreadsheets, schedules, correspondence, and routine data entry.
• Order and track office and safety supplies.
• Handle confidential employee and business information appropriately.
• Respond professionally to shifting priorities and challenging employee situations.
• Assist with additional HR and administrative needs as assigned.

Qualifications

• Previous office administration, administrative support, or coordinator experience.
• Experience in manufacturing, construction, trucking, warehousing, distribution, or another industrial environment is strongly preferred.
• HR experience is helpful but not required.
• Comfortable working in a fast-paced, direct, and occasionally high-pressure union environment.
• Strong organization, attention to detail, communication, and follow-through.
• Ability to interact professionally with employees at all levels.
• Sound judgment and the ability to remain composed during difficult conversations.
• Proficiency with Microsoft Excel, Teams, and Outlook.
• Experience with ADP or a similar HR/payroll system is a plus.

Pay

The anticipated salary range is $55,000–$70,000, depending on experience and qualifications.

Benefits

• Medical, dental, and vision insurance
• 401(k)
• Life insurance
• Paid time off