Human Resources Administrative Intern

Job Summary

The Human Resources Administrative Intern plays a critical support role within the HR function, with a primary focus on maintaining the integrity, organization, and compliance of employee personnel records and documentation. This position is ideal for a highly detail-oriented individual who thrives in structured environments and understands the importance of data accuracy, confidentiality, and regulatory compliance.

Principal Accountabilities

• Employee Records Management & Compliance
• Conduct comprehensive audits of employee personnel files (both digital and physical) to ensure all required documentation is present, current, and properly filed.
• Verify accuracy and completeness of documents such as:
• Employment contracts
• Offer letters
• I-9 forms and supporting documentation
• Policy acknowledgments and compliance forms
• Ensure strict adherence to federal, state, and company-specific recordkeeping requirements.
• Identify missing, outdated, duplicate, or incorrectly filed records and escalate discrepancies for resolution.
• Maintain consistent file naming conventions and folder structures across HR systems.
• File Organization & System Integrity
• Organize and standardize electronic employee folders within HRIS, shared drives, or document management systems.
• Ensure secure storage of confidential employee information, maintaining strict confidentiality at all times.
• Support digitization initiatives by scanning, indexing, and uploading documents when needed.
• Administrative HR Support
• Provide general administrative support to the HR team, including document preparation, data entry, and reporting.
• Aid in onboarding processes by preparing new hire documentation and ensuring file completeness from Day 1.
• Help maintain and update HR templates, checklists, and standard operating procedures (SOPs).
• Ad Hoc Projects and Tasks
• Assist with office logistics, including moving, organizing, and rearranging materials, supplies, and workspace setups to support HR and team activities.
• Maintain a high standard of responsiveness, adaptability, and professionalism when managing shifting priorities and unplanned tasks.
• Handle time-sensitive or urgent administrative requests with flexibility and a solution-oriented mindset.

Key Experience and Skills

• Education: Currently pursuing or recently completed a degree in Human Resources, Business Administration, Psychology, or a related field.
• Core Competencies:
• Exceptional Attention to Detail: Demonstrates a meticulous approach to reviewing records, with the ability to identify even minor inconsistencies, missing documents, or filing errors.
• Organizational Excellence: Strong ability to manage large volumes of data and documentation in a structured, methodical manner.
• Confidentiality & Integrity: Handles sensitive employee information with the highest level of discretion and professionalism.
• Process Discipline: Follows established procedures precisely while maintaining consistency across all tasks.
• Analytical Thinking: Capable of identifying patterns, discrepancies, and opportunities for improvement within HR data systems.
• Technical Skills:
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); strong emphasis on Excel for tracking and auditing purposes.
• Familiarity with HRIS systems, document management platforms, or shared drives (e.g., SharePoint, Box) is preferred.
• Ability to learn and navigate internal HR tools and systems.
• Professional Skills:
• Strong written and verbal communication skills.
• Ability to prioritize tasks and meet deadlines in a structured environment.
• Self-motivated with a proactive approach to problem-solving.
• Ability to work both independently and collaboratively within the HR team.

Preferred Attributes

• Prior administrative or HR internship experience is a plus.
• Exposure to document auditing practices is beneficial.
• Demonstrated commitment to accuracy and operational excellence.

AMOREPACIFIC, US, INC is an equal opportunity and Affirmative Action employer. We actively seek to maintain a diverse work force, and AMOREPACIFIC US, INC therefore recruits qualified applicants without regard to race, color, religion, gender, national origin, age, disability, or Vietnam veteran status.