Human Resources Admin

Essential Functions

• Helps employees interpret policies as appropriate and escalates questions as needed and appropriate.
• Direct employees to the appropriate HR staff member to help answer questions.
• Enters all new hire information into the payroll software and into the benefits software program.
• Processes all terminations within the payroll software and the benefits software program.
• Ensures that the information in the payroll software is accurate and up-to-date by following up with managers as necessary.
• Creates employee files and ensures they are organized and correct.
• Films all documents that should be in employees' files.
• Aids with HR audits as necessary.
• Reconciles invoices, as needed, to ensure they are accurate.
• Completes all first incident of reports and forwards to the workers' compensation carrier.
• Processes the drug test order and follows up on the drug test results.
• Verifies I-9 documentation for validity and completes the I-9 document.
• Prepares the new hire paperwork before the new hire begins and administers the paperwork to the new hire.
• Provides a brief orientation for every new hire.
• Schedules the new hire orientation for all new hires.
• Ensures that the appropriate employees have the correct badge access by creating the badge and setting them up in the system.
• Aids the Unit Manager with his expense report and any other administrative needs.
• Aids with the planning of company events.
• Performs other HR project-related duties as assigned.

Education And Experience Requirements

• 6 months to 1 year of experience as an HR Assistant, Executive Assistant or similar office position
• High School Diploma or equivalent required
• Bachelor's Degree preferred

Knowledge, Skills, And Abilities

• Basic knowledge of federal and state employment laws
• Proficient in Microsoft Office, especially Excel
• Ability to maintain strict confidentiality of sensitive information
• Exceptional attention to detail
• Strong analytical skills
• Great customer service skills
• Collaborates well with a team as well as work independently
• Ability to juggle multiple tasks and adjust to changing schedules and priorities