Human Resource Specialist

About the role

This position focuses primarily on employee benefits administration, including enrollment, claims resolutions, education, and annual open enrollment. The role also involves administering leave programs, pension plan administration, and supporting various HR functions.

Responsibilities

• Administers the recruitment process, including job postings, background checks, drug screening, interviewing, onboarding, and retention efforts.
• Administers employee and retiree payroll, including bi-weekly and monthly payroll changes, expenses, processing of paychecks, post-payroll processes, W2’s, and 1099R’s for employees and retirees.
• Administers employee and retiree benefits, including enrollment, claims resolutions, education, and annual open enrollment.
• Administers leave programs, including FMLA, worker’s compensation, short-term disability, and long-term disability plans.
• Administers the pension plan, including membership, fund tracking, benefit calculation, retirement related payments, Retirement Board, actuary and auditor tracking and reporting.
• Performs general office duties such as distributing and processing mail, filing, ordering supplies, answering department phone calls, and greeting in-person guests.
• Supports other Human Resource functions and projects as assigned.
• Interacts with county employees and the public in a professional and courteous manner to address and resolve complex and/or sensitive human resources matters.
• Conducts research and collaborates with advisors, subject matter experts, and leadership to provide guidance and respond to inquiries regarding human resources policies, procedures, laws, regulations, and compliance standards.
• Works with and may act as a liaison to related service providers, vendors, and advisors.
• Responds to legal orders, subpoenas, FOIA’s, and informational surveys as directed and/or required.
• Enters, validates, and reconciles complex data across multiple information systems, ensuring data integrity and accuracy.
• Maintains and develops spreadsheets, databases, and reports to support Human Resource operations.
• Creates, compiles, and maintains information, preparing accurate and professional correspondence, records, reports, booklets, and web sites in accordance with departmental activity, terminology, and procedure.
• Prepares, reconciles, and ensures the accurate and timely processing of all related payables and liabilities, such as invoices, vendor payments, billings, and liabilities due through payroll contributions and deductions.
• Responsible for all related bi-weekly, monthly, quarterly, annual, internal, and external, state and federal reporting requirements.
• Conducts internal audits of data and information to ensure integrity, compliance, and accuracy.
• Analyzes and compiles data as required to support external audits and actuarial valuations.
• Maintains compliance with federal and state regulations, ordinances, collective bargaining agreements, and County policies and procedures.
• Aids in annual contract renewals and drafts, reviews, and interprets collective bargaining agreement language and departmental policies within areas of expertise.
• Develops and provides training, guidance, and mentorship within assigned areas of expertise.
• Promotes team development through cross-training and provides backup support for other specialists to maintain efficient operations.
• Provides technical and project support to the Human Resources Director as related and/or assigned.
• Performs related work, projects, and other duties as directed and/or required.

Requirements

Eight (8) years of progressively responsible Human Resources experience in at least two of the human resource functions of pension administration, payroll, or employee fringe benefits required. A Bachelor’s Degree in Human Resources or Business Administration or related field is preferred. SHRM-CP certification is preferred. Extensive knowledge of the principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiations, and personnel information systems is required. Considerable knowledge of federal and state laws regarding recruitment, evaluation, and employment in the public sector is also required.

Qualifications

• Knowledge of principles and procedures for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook as required.
• Ability to communicate effectively and efficiently with management, co-workers, and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly; communicate complex ideas through graphs, charts, presentations, reports, or other professional correspondence.

Skills

• Writing, reading, mathematical principles;
• Proficient computer skills - Microsoft Office Suite, Outlook;
• Exercise sound judgment and decision making in accordance with policies and procedures;
• Apply common sense understanding to complex instructions and respond accordingly;
• Communicate complex ideas through graphs, charts, presentations, reports, or other professional correspondence.

Benefits

The position offers a comprehensive benefits package, which can be found here.

Pay

The salary range for this position is [insert salary range].

Schedule

The position is full-time and works Monday through Friday from 8:00 a.m. to 4:30 p.m.