Human Resource Operations Coordinator

About the role

The HR Operations Coordinator supports HR operations, payroll processing, and general administrative functions across NQS. This role serves as a key operational resource for NQS executive leadership, ensuring HR processes, payroll activities, and company logistics are executed accurately and on time.

Key Responsibilities

• Aid in drafting offer letters, employment agreements, and other HR documents for review and approval by executive leadership
• Support the onboarding process for new employees including coordination of background checks, Paychex Flex setup, I-9 documentation, and pre-start communications
• Maintain and organize employee files in SharePoint and NQS HR systems in compliance with recordkeeping requirements
• Support employee recognition activities and internal HR communications
• Aid in performance management administration including scheduling review cycles and tracking completion in Paychex
• Support compliance activities including E-Verify, employment eligibility documentation, and audit preparation
• Aid in HR policy documentation, SOPs, and internal process updates as directed
• Process payroll in Paychex Flex on a scheduled basis, ensuring hours, deductions, and compensation data
• Coordinate logistics for company in-person meetings and travel including RFP coordination for venues, hotel blocks, and travel arrangements
• Aid in administrative tasks and special projects assigned by executive leadership
• Support preparation and organization of internal documents, presentations, and company communications

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field
• Minimum of 3 years of experience in HR operations, payroll administration, or a comparable administrative support role
• Demonstrated experience processing payroll in an HRIS or payroll platform
• Working knowledge of multi-state payroll concepts and tax compliance fundamentals
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• High attention to detail and accuracy in document preparation and data entry
• Proficiency with Microsoft Office Suite including Word, Excel, and SharePoint
• Strong written and verbal communication skills
• Ability to handle confidential employee information with discretion

Preferred Qualifications

• Experience with Paychex Flex or a comparable HRIS platform
• Familiarity with multi-state employment compliance and state tax registration processes
• Prior experience supporting HR operations in a remote or distributed workforce environment
• Experience coordinating travel logistics or vendor RFP processes
• Exposure to healthcare or SaaS industry environments
• PHR, SHRM-CP, or comparable HR certification