Human Resource Assisant

About the role

The Human Resource Assistant plays a vital role in supporting the HR department by managing administrative tasks and facilitating smooth HR operations. This position is responsible for maintaining employee records, assisting with recruitment processes, supporting the onboarding process, while ensuring compliance with company policies and legal regulations. The HR Assistant acts as a point of contact for applicants in process for hire to ensure their screening process is seamless and helps coordinate new hires with onboarding and trainings. By efficiently handling recruitment and onboarding HR activities, this role contributes to fostering a positive work environment and enhancing overall applicant process and employee satisfaction. Ultimately, the Human Resource Assistant supports the HR team in achieving organizational goals through effective communication and meticulous attention to detail. Suncoast Center, Inc is a smoke-free campus/tobacco free workplace and a Drug Free Workplace that follows all Federal requirements related to marijuana use.

Responsibilities

• Maintain and update employee records in HR databases and physical files to ensure accuracy and confidentiality.
• Assist in the recruitment process by posting job openings, screening resumes, scheduling interviews, and communicating with candidates.
• Support onboarding activities for new hires, including preparing orientation materials and coordinating with relevant departments.
• Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.
• Coordinate and assist with employee training sessions, performance evaluations, and other HR-related events.
• Ensure compliance with federal, state, and local employment laws and company policies by assisting with audits and documentation.
• Prepare HR reports.
• Other HR related duties as assigned.

Requirements

• Associate’s degree in Human Resources, Business Administration, or related field required; Bachelor's degree preferred.
• Basic understanding of HR principles and employment laws related to recruitment, screenings, and onboarding.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• 2 to 5 years of experience using HR information systems (HRIS) or applicant tracking systems (ATS); preferably ADP Workforce Now.
• 2 to 5 years of experience with recruitment and onboarding.
• Prior experience in a human resources support role at a Florida based Non-Profit Agency preferred, or local agency that utilizes Level II FBI background screening and is designated as a Drug-Free Workplace.
• Ability to handle sensitive and confidential information with discretion.
• Must have a valid Florida driver’s license and an acceptable driving record to Suncoast Center, with a vehicle for daily use, maintaining valid registration and vehicle insurance during employment.
• Must be able to complete a Level II background screening and local county screenings with acceptable results prior to hire and throughout employment, and pass a pre-employment drug test in compliance with Florida Law (ongoing throughout employment).
• Must be at least 21 years of age.
• Must be able to provide official transcripts directly from the college.

Schedule

Onsite Monday through Friday 8:30am to 5pm with a 30 minute unpaid lunch period daily. Remote work is not an option for this position.

Skills

The Human Resource Assistant utilizes strong organizational skills daily to manage employee records and coordinate recruitment activities efficiently. Communication skills are essential for interacting with candidates, employees, and management to provide clear and accurate information regarding HR policies and procedures. Proficiency in software tools like Microsoft Office and HRIS platforms enables the assistant to maintain data integrity and generate reports that support decision-making. Attention to detail ensures compliance with legal requirements and company standards, minimizing risks related to employment practices. Additionally, interpersonal skills