HSE & DOT Compliance Coordinator

About the role

Moffitt Services is a Texas-based fuel and lubricants distributor that is committed to providing quality fuels, lubricants, and superior service to customers that operate heavy equipment, generators, automotive and truck fleets, and more. We are currently hiring a HSE & DOT Compliance Coordinator to meet our growing business and customer needs.

Responsibilities

• Administer and maintain Driver Qualification Files (DQFs) in accordance with FMCSA regulations.
• Monitor Hours of Service (HOS), ELD compliance, and driver violations.
• Coordinate CDL requirements, medical certificates, and license renewals.
• Manage vehicle registrations, apportioned registration, cab cards, IFTA, IRP, permits, and regulatory renewals.
• Maintain HazMat registrations, permits, and required documentation.
• Coordinate DOT drug and alcohol testing documentation and compliance.
• Schedule and track new hire orientation and recurring driver safety training.
• Maintain training records, certifications, and competency matrices.
• Support DOT audits, OSHA inspections, PHMSA reviews, insurance audits, and customer prequalification requests.
• Monitor safety software (e.g., Samsara) for coaching completion and compliance trends.
• Maintain regulatory files and retention requirements.
• Assist with incident reporting, corrective actions, and root cause investigations.
• Coordinate updates to company HSE policies, SOPs, and compliance programs.
• Support fleet safety initiatives and continuous improvement efforts.

Qualifications

• 3–5 years of experience in transportation safety, DOT compliance, fleet administration, or HSE.
• Working knowledge of FMCSA, OSHA, PHMSA, EPA, and DOT regulations.
• Experience managing DQFs, HOS, ELD systems, and vehicle registration programs.
• Experience with HazMat transportation requirements.
• Proficiency with Microsoft Office and fleet/safety management software (e.g., Samsara).
• Strong organizational, communication, and document management skills.
• Ability to manage multiple compliance deadlines and regulatory requirements.