HRS Client

About the FDDC

The Florida Developmental Disabilities Council (FDDC) is a federally funded organization working to promote independence, self-determination, inclusion, and quality of life for individuals with developmental disabilities in Florida. The Council administers state and federal funds to support innovative projects and system change initiatives that enhance opportunities for Floridians with developmental disabilities.

Position Summary

The Procurement & Contracts Administrator is responsible for coordinating and administering the Florida Developmental Disabilities Council’s (FDDC) procurements, contracts and related administrative processes. This position manages procurement and contract documentation, timelines, compliance tracking, amendments, and records management while supporting procurement activities as needed. The role ensures adherence to state and federal regulations, Council policies, and grant requirements while providing administrative support for the Council’s procurement and contracting lifecycle. This position ensures compliance with state and federal laws, Council policies, and the requirements of the Developmental Disabilities Assistance and Bill of Rights Act (DD Act). The role supports the Council’s mission to promote innovative programs and services that improve the quality of life for individuals with developmental disabilities through effective fiscal and contractual stewardship.

Essential Duties and Responsibilities

• Prepare, process, track, and maintain contracts, amendments, MOUs, and related documentation.
• Cook up contract routing, approvals, signatures, and execution timelines.
• Maintain accurate electronic and physical contract files in accordance with retention requirements.
• Monitor contract expiration dates, renewals, insurance certificates, and required documentation.
• Track deliverables, reporting deadlines, and compliance requirements for contractors and subrecipients.
• Aid program staff with contract forms, templates, and administrative procedures.
• Aid with Subrecipient year-end budget reconciliation process, in collaboration with the Chief of Operations and Finance.
• Ensure standard operating policies and procedures are updated as processes evolve and change.

Compliance and Documentation

• Ensure contract files are complete, organized, and audit-ready.
• Conduct administrative and programmatic contract monitoring to ensure that providers are timely and adequately meeting contractual terms and conditions.
• Support audit preparation and records requests related to contracts and procurement activities.
• Maintain standardized contract templates and administrative procedures.
• Ensure standard operating policies and procedures are updated as processes evolve and change.

Procurement Support

• Oversee the procurement process from draft solicitation to award.
• Provide administrative support for procurement activities including RFPs, RFQs, and ITBs.
• Aid with solicitation posting, vendor communications, proposal tracking, award notification posting and documentation.
• Cook up procurement records and maintain vendor files.
• Support procurement timelines and compliance with applicable regulations and policies.
• Ensure standard operating policies and procedures are updated as processes evolve and change.