HRIS Specialist - Part Time

About the Role

At Stony Brook Medicine, an HRIS Specialist will work as part of the HRIS team, providing accurate HR and Compensation data in a timely manner while safeguarding sensitive and confidential information. The selected candidate will work multiple shifts on site weekly.

Responsibilities

• Writes and/or modifies report queries in PeopleSoft/Oracle upon request.
• Collaborates with IT to build insightful HR dashboards for trend and predictive analytics supporting strategic initiatives and leadership planning.
• Utilizes advanced Excel features to create summary and detailed reports on HR regulatory requirements, including annual education, credential expirations, physicals, performance programs, evaluations, and permanent appointment packages.
• Creates and maintains dashboards, reports, scorecards, and visualizations for operational and strategic decision-making.
• Builds and schedules standard and ad-hoc reports for distribution to HR partners and executives.
• Develops and presents department head and executive-level presentations on compliance status and HR strategic initiatives.
• Collects and updates employee data in collaboration with the HRIS Manager to ensure accuracy.
• Responds to report-related inquiries in a timely manner.
• Coordinates with HR units to communicate non-compliance with key items (e.g., annual physicals, required education, flu shots) to employees and supervisors.
• Proactively identifies opportunities to streamline and standardize HR data reporting and analytics workflows.
• Leads or participates in Oracle implementation to improve HRIS processes, reduce bottlenecks, and enhance data access.
• Documents and refines processes using the HRIS playbook to support adoption of improved workflows.

Requirements

Required Qualifications:

• Bachelor’s degree. Verification of degree (e.g., diploma or official transcript) is required and must be uploaded with your application.
• At least 3 years of Human Resources experience, including HRIS reporting and analytics in a complex, operationally driven environment.
• Deep understanding of HR data governance, data definitions, and the HR data lifecycle across systems.
• Ability to modify and enhance existing reports, including adjusting data fields based on business needs.
• Ability to interpret business requirements and translate them into accurate, consistent, and sustainable reporting outputs.
• Strong data validation skills and attention to detail to ensure accuracy across systems and reports.
• Strong collaboration skills with HR, IT, and business stakeholders.
• Advanced Excel skills, including proficiency in pivot tables and lookup tables.
• Exceptional written and verbal communication skills, with the ability to communicate clearly to broad audiences, including executive leadership.

Preferred Qualifications:

• Prior experience writing advanced queries using functions, expressions, inner/outer joins, and other advanced features.
• Familiarity with Microsoft 365 collaboration tools (Power BI, Teams, SharePoint) and Jira for reporting, project tracking, and process improvement.
• Familiarity with Press Ganey, Joint Commission requirements, and collective bargaining agreements.
• Prior experience with PeopleSoft/Oracle HCM.
• Experience in higher education, public employment, diverse and unionized environments, or healthcare.

Special Notes

• This position may require the wearing of respiratory protection, which may prohibit facial hair.
• The role may be designated as "essential," requiring the employee to remain on-site or report to work during institutional emergencies.
• Prior to the start date, the selected candidate must:
  • Complete a pre-employment physical examination and obtain medical clearance.
  • Pass an electronic reference check with a minimum of three professional references.
  • Successfully complete a 4-panel drug screen.
  • Meet regulatory requirements for pre-employment screenings.
  • Provide a copy of any required New York State license(s)/certificate(s).

Pay

The anticipated pay range for this position is $75,000 - $85,000 per year, prorated for part-time opportunities. The specific salary offer will be based on the candidate’s validated years of comparable experience.