HRIS Specialist

About the role

The HRIS Specialist supports all People and Culture (P&C) systems including P&C/Payroll, applicant tracking, performance management, position management, education, etc. They maintain and update multiple P&C Dashboards to track P&C metrics, identify gaps, and make recommendations for improvement. They also design and implement HRIS systems and enhancements.

Responsibilities

• Maintains and updates multiple P&C Dashboards to track P&C metrics to follow best practices in all areas of P&C.
• Identifies gaps in performance and makes recommendations for correction and improvement.
• Participates in the design and implementation of HRIS systems and enhancements across multiple P&C systems including P&C/Payroll, hiring, performance management, education, and engagement systems.
• Actively participates in system upgrades, new modules implementation, process, and system redesigns.
• Continually identifies process and automation opportunities to reduce manual processes and ensure data accuracy.
• Assists with the design, testing and implementation of interfaces and file transfers within HRIS systems.
• Provides support for HRIS including, but not limited to, researching, and resolving user end problems, unexpected results, or process flaws.
• Using system reports to write custom reports for other users and troubleshoots and maintains existing reports.
• Responsible for the Systems security and administers the set-up of new users with the appropriate access.
• Includes consultation with the directors and their designees to determine necessity for access.
• Performs routine maintenance to remove users who have left the system or who have transferred to non-eligible positions.
• Generates administrative reports as requested by department directors.
• Prepares charts for presentations as requested.
• Performs various weekly, bi-weekly, and monthly audits to ensure accuracy, makes recommendations and implements process improvements.
• Provides technical and educational support to users.
• Develops training materials and manuals.
• Requires routine follow-up with users as well as periodic training sessions on processes and procedures.
• Recommends changes to best practices, procedures and processes as needed.
• Assists in the completion of surveys and other major HRIS projects.
• Designs and delivers standard monthly reports including, turnover; license reports, transfer reports; vacancy rates; bureau of labor statistics; employee rosters, hires, terms; employee upload; etc.
• Writes custom reports using Crystal Reports, query tools, excel and Access database software.
• Writes reports for other users and generates routine and on demand reports in a timely manner.
• Troubleshoots and maintains existing reports.
• Produces turnover statistical information for NDNQI reporting as well as other standard and on-demand requests for nursing administration.
• Serves as a People and Culture professional and can assist customers in all basic P&C functions.
• Provides backup to other P&C positions as appropriate and needed.

Qualifications

• Bachelor’s Degree required, preferred in Business, Human Resources, HRIS or equivalent work field.
• Minimum 1 year of experience in Human Resources with an emphasis on HR systems.
• Exceptional excel and analytical skills including v-lookup, pivot tables, formulas, graphs, and ability to analyze large volumes of data and turn into meaningful information and identify discrepancies.
• Strong and broad understanding of HRIS and Payroll systems including system design, system setup, multiple modules and reporting required; interface and system implementation experience preferred.
• Leverage lean training, process improvement experience strongly preferred.
• Must possess a strong attention to detail, accuracy, and analytical abilities to solve problems and issues.
• Outstanding written, oral, and interpersonal communication skills.
• Experience balancing a dynamic workload with constantly changing priorities, deadlines, and project scopes.
• Experience in analyzing HRIS and HR performance metrics preferred.
• Experience in documenting processes, as well as performing diagnostic tests and audits preferred.
• Ability to keep up with technical innovation and trends in HRIS Analysis.