HRIS & Payroll Specialist

About the role

Performs responsible and complex technical and professional work in the administration of the City's HRIS, payroll, and related human resources operations.

Responsibilities

• Reviews, audits, and processes employee pay and leave records to ensure the accuracy of timesheets, leave usage, overtime, premium pay, and payroll transactions; ensures compliance with the Fair Labor Standards Act (FLSA), federal and state payroll laws, and City policies; coordinates payroll funding and account distributions with the Finance Department.
• Prepares, processes, and balances biweekly, 28-day, and monthly payrolls, including payroll adjustments, retroactive pay, final pay calculations, supplements, deductions, and other compensation-related transactions.
• Processes personnel actions affecting employee status, compensation, position assignments, leave, tax withholdings, direct deposit, wage garnishments, and benefit deductions while maintaining accurate employee and payroll records.
• Administers the City's Human Resources Information System (HRIS), serving as the primary system administrator by troubleshooting system issues, researching and resolving technical and functional problems, testing system enhancements, maintaining data integrity, providing user support and training, and identifying opportunities to improve business processes, system functionality, and operational efficiency.
• Serves as the City's HRIS subject matter expert by providing technical support, user training, troubleshooting system issues, testing software updates, participating in system implementations, and recommending process improvements to enhance operational efficiency.
• Maintains data integrity through regular audits, reconciliations, data analysis, report generation, and validation of HRIS and payroll information.
• Assists with the administration of employee leave programs, including Family and Medical Leave (FMLA), workers' compensation, military leave, and other leave programs; monitors leave balances and notifies the Human Resources Director of discrepancies or compliance concerns.
• Administers payroll-related benefit transactions, including voluntary and involuntary deductions, retiree insurance premiums, benefit reconciliations, and coordination with benefit providers to ensure accurate payroll processing.
• Collaborates with the Finance Department, Information Technology, department managers, auditors, retirement system representatives, and external agencies to ensure accurate payroll administration, regulatory compliance, and successful completion of audits and reporting requirements.
• Assists with classification and compensation studies, salary administration, performance evaluation administration, personnel reporting, and other human resources initiatives and special projects.
• Maintains payroll and personnel files in accordance with applicable records retention requirements.

Qualifications

• Graduation from an accredited college or university with an associate degree in human resources, business administration, accounting, finance, or related field.
• 3-5 Years of progressively responsible experience in payroll administration, human resources, human resources information systems (HRIS), accounting; in local government is preferred.