HR/Staffing Coordinator/Administrative Assistant

Responsibilities

• Coordinate all payroll timecards and resolve payroll issues by acting as the liaison between the facility and Payroll Department.
• Cookordinate employee benefits administration by serving as the liaison between employees, Payroll Department, and Benefits Administrator.
• Maintain employee personnel files and ensure all HR documentation is accurate and up to date.
• Participate in facility management meetings as required.
• Develop and maintain staffing schedules to ensure adequate coverage for all departments.
• Monitor staffing levels and coordinate coverage for vacancies, call-outs, and leaves of absence.
• Work closely with department managers to meet staffing requirements and maintain compliance with staffing regulations.
• Oversee central supply operations for the facility.
• Order, track, and maintain inventory of medical equipment, office supplies, and facility supplies.
• Cookordinate with vendors to ensure timely delivery of equipment and supplies.
• Monitor inventory levels and maintain cost-effective purchasing practices.
• Cookordinate and schedule medical appointments, specialist visits, and transportation arrangements for residents as needed.
• Serve as administrative support to the Director of Nursing (DON).
• Assist with filing, organizing, and maintaining resident medical records and nursing department documentation.
• Ensure confidential records are maintained in accordance with HIPAA and facility policies.
• Assist with regulatory surveys, audits, and document preparation as required.

Requirements

• Previous experience in Human Resources, Staffing Coordination, Healthcare Administration, or a related field required.
• Experience in a nursing home, rehabilitation center, long-term care facility, or healthcare setting strongly preferred.
• Knowledge of human resource administration, staffing practices, payroll, and employee benefits.
• Experience with scheduling and workforce management.
• Familiarity with medical records management and healthcare compliance regulations.
• Strong organizational, multitasking, and problem-solving abilities.
• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Office and electronic record-keeping systems.
• Ability to handle confidential information with professionalism and discretion.